Job Summary:

Job Description:

About the Role

Youll join the team delivering the Bus Solution package of the Opal Next Generation (ONG) programan exciting high-impact initiative that will reshape how passengers plan journeys pay for travel and access real-time information across the NSW Opal-enabled bus network.

As Project Coordinator youll support the successful delivery of the TfNSW ONG Bus System project by helping keep project activities organised on track and well connected across the team. You will be central to coordinating delivery rhythms maintaining project documentation and reporting and supporting strong communication across internal teams delivery partners and key stakeholders.

In addition you will support the projects Indigenous Engagement obligations by coordinating First Nations stakeholder engagement activities and helping ensure communications and reporting are culturally appropriate accurate and well managed.

How youll make an impact:

Project Coordination & Support:

• Support day-to-day coordination of ONG project activities across workstreams ensuring actions milestones and dependencies are tracked and followed up.

• Assist with mobilisation activities including onboarding access inductions and coordination of internal and external kick-offs.

• Maintain and update core project artefacts including schedules action registers RAID logs decision logs and status reports.

• Support translation of contractual and scope inputs into structured project documentation and tracking tools.

• Assist the Program Director and the PMO in embedding disciplined project management processes and rhythms.

• Coordinate inputs across cross-functional teams including engineering software hardware operations customer success and finance.

• Ensure coordination outputs artefacts and reporting meet required quality standards and are delivered in line with PMO processes and timelines.

PMO Governance & Reporting Support:

• Support PMO governance processes including reporting cycles assurance checkpoints and documentation standards.

• Prepare accurate and timely project reports for internal and external stakeholders.

• Support the preparation of steering committee governance and executive materials including agendas packs and minutes.

• Support version control and document management discipline across project artefacts.

• Support change control processes including logging tracking and documentation of variations and approvals.

Indigenous Engagement Coordination and Reporting:

• Support engagement with First Nations organisations representatives and supply partners by coordinating meetings communications and actions.

• Work with sub-contractors to facilitate their Indigenous Engagement Coordination and Reporting across the project.

• Maintain Indigenous engagement plans registers and reporting artefacts required for governance and assurance.

• Track Indigenous participation procurement and engagement commitments and support accurate reporting.

• Support culturally appropriate communication practices and escalate issues or risks relating to Indigenous engagement.

• Coordinate inputs to Indigenous engagement reporting for client governance forums and audits.

Financial & Commercial Administration Support:

• Assist with tracking of budgets expenditure and forecasts at a project level working with the Program Director and Finance.

• Support invoicing and revenue milestone administration by coordinating data approvals and documentation inputs.

• Support tracking of financial actions and follow-ups to assist accurate month-end processes.

• Support maintenance of change and variation registers to assist commercial governance and audit readiness.

Stakeholder & Communications Coordination:

• Support stakeholder engagement activities by coordinating meetings preparing materials and tracking actions.

• Act as a point of coordination between internal teams partners and external stakeholders where required.

• Support clear timely and professional communication across the project team.

Risk Issues & Quality Support:

• Support maintenance of RAID logs and assist with proactive identification tracking and escalation of risks and issues.

• Support quality assurance processes by tracking deliverables reviews and approvals.

• Support follow-through of actions arising from risks issues and audits by ensuring they are documented and tracked.

Transition & Handover Support:

• Support planning and coordination of transition and handover activities into operational support.

• Support and coordinate documentation associated with the system deployment across the Sydney region ensuring progress is maintained and documented with associated item sign off details.

• Assist with preparation of handover documentation training materials and operational readiness artefacts.

What youll bring to the role:

• Experience supporting complex projects or programs preferably government transport or technology environments.

• Strong organisational and coordination skills with high attention to detail.

• Ability to manage multiple priorities in a structured delivery environment.

• Strong written and verbal communication skills.

• Working knowledge of project management methodologies and PMO concepts.

• Proficiency with project tools document management and reporting systems.

• Experience supporting stakeholder or community engagement activities preferably within government or regulated environments.

• A proactive and solutions-focused mindset.

• Awareness of Aboriginal cultural protocols and engagement principles (training or experience desirable).

• Tertiary qualification in business project management or a related field is desirable.

• Sydney-based with regular on-site attendance required in line with project needstypically up to four days per week across TfNSW stakeholder sites and the program delivery office depending on project phase.

• Willingness to travel occasionally including interstate and international travel to support coordination with Modaxos global engineering teams.

Why Trapeze

At Trapeze youll be part of a business that helps shape the future of public transport. As a global leader in transport technology we work alongside transport authorities and operators to deliver smarter more connected systems that improve journeys for millions of passengers every day. This role offers the opportunity to contribute to the Opal Next Generation programone of the most significant transport technology initiatives in NSWand be part of work that has visible real-world impact.

Trapeze is part of Modaxo the people-transport division of Constellation Software Inc. (TSX: CSU) giving our teams the backing of a highly successful global technology group while maintaining the agility and closeness of a specialised transport business.

Questions

If you feel excited by the opportunity to join a scaling global business please apply now or get in touch at. Wed love to hear from you.

Trapeze Group is committed to creating a culture that values inclusion and diversity. We strongly encourage Aboriginal and Torres Strait Islander peoples people with disability mature aged workers and people from culturally and linguistically diverse backgrounds to submit their application. All qualified applicants will receive consideration for employment without regard to race colour religion sex sexual orientation national origin age disability family or career responsibilities or veteran status.

Please note:Only applicants with Australian working rights will be considered for this role. You will need to successfully pass an Australian National Police Check if you are successful.

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