Project Administrator

Why Youll Love Working With Us

Some of the key benefits for the position and employment at Programmed include:

• Attractive Pay: Competitive salary package of $75K$85K super with annual reviews to support your growth in the role.
• Work-Life Flexibility: Flexible hours and hybrid working options to suit your day-to-day including the ability to step out for things like school pick-ups and pick work back up later.
• Exclusive employee perks: Access discounts and benefits with over 600 retailers including Coles Woolworths BWS Dan Murphys The Good Guys JB Hi-Fi BCF SuperCheap Auto and many more!
• Investment in you: Were passionate about personal and professional growth offering access to certificates webinars mentorship and practical training to help you thrive in your career.
• Your well-being our priority: Strong safety culture generous paid parental leave and access to our Employee Assistance Program including tailored well-being initiatives designed to support your personal and family needs.

About The Opportunity

Due to continued growth Programmed is seeking two Project Administrators to join our Project Services team based in Burswood.

These roles will primarily support the delivery of works across the WA Housing contract playing a key part in maintaining and improving housing across the community. This is a meaningful portfolio focused on ensuring safe functional and well-maintained homes for residents where your work directly contributes to essential service delivery outcomes.

Working as part of a close-knit and collaborative team youll be supporting the day-to-day coordination and administration of multiple projects. This will include managing shared inboxes raising purchase orders and variations coordinating incoming quote requests and ensuring all documentation is accurately submitted to the relevant government departments. Youll also work closely with Project Coordinators to keep projects on track maintain project records and follow up on KPIs and deliverables.

This is a fast-paced environment suited to someone who enjoys being across multiple tasks taking ownership and playing a key role in keeping projects moving. There is also strong opportunity to build your capability in project coordination while gaining exposure to a broader range of government contracts over time including education (schools and TAFEs) justice portfolios (prisons and courts) and arts and cultural facilities.

Supporting project delivery your key responsibilities will include:

• Provide day-to-day administrative support across project and contract activities
• Assist with client reporting including analysis of work order and contract data
• Manage shared mailboxes and respond to stakeholder queries
• Support governance compliance and document control requirements
• Maintain registers plans reports and other project documentation
• Liaise with client contract administration and work order teams
• Attend and contribute to internal and client meetings
• Support continuous improvement safety and team culture initiatives

About you

To be successful in this role you will be a proactive and organised individual who thrives in a fast-paced environment and enjoys being across multiple tasks while keeping projects moving.

Additionally you will also possess:

• Administration or project support experience (beneficial not essential)
• Strong communication skills and a collaborative approach
• Good organisation and time management skills
• Confidence initiative and willingness to learn
• A customer-first mindset with a focus on quality
• Intermediate Microsoft Office skills (Outlook and Excel)
• Experience managing inboxes reporting or using systems like MAS Loc8 or Navision (desirable)

About Us

Programmed is a leading provider of operations and maintenance services across all industry sectors including education health infrastructure manufacturing transport and mining in Australia and New Zealand.

Our Facility Management business unit partners with our valued clients to deliver a comprehensive range of facilities management from small repair work to managing large-scale facilities and infrastructure networks.

We encourage career development support flexibility and care about your personal wellbeing and safety. Join the Programmed team today.

Work With Us

Submit your application today and join us on our mission to build outstanding people strong customers and great communities.

Our Commitment

Programmed and PERSOL supports a workplace culture of zero harm and encourages this in all that we do.

Programmed and PERSOL strives for diversity inclusion and equality of our people. We seek a workforce that is representative of the communities we work in. We encourage people of all cultures gender age sexual orientation or abilities to apply.

To learn more about working with Programmed and PERSOL we encourage you to visit our website.