Project Administrator (Fixed-term Contract)

The Project Administrator will provide administrative and operational support to the VIDA Rail TA Project Director and the wider leadership team.

Reporting directly to the Commercial and Project Services Manager this role is integral to the effective day-to-day operation of the TA project and forms part of the Project Services Team. The Project Administrator plays a key role in coordinating project activities supporting project governance and ensuring the efficient delivery of administrative functions across the project.

• Provide administrative support to the TA Project Director and wider leadership team including calendar management expenses credit card administration and ad hoc assistance.
• Coordinate project onboarding and offboarding support project inductions and assist with document control and Project Services activities as required.
• Manage office operations including meeting and room bookings floor plan coordination office logistics catering supplies visitor access and liaison with office facilities and JV IT.
• Coordinate governance activities by scheduling operations and SteerCo meetings preparing agendas taking meeting minutes and supporting project presentations and team briefings.
• Plan and coordinate team events Rewards & Recognition (R&R) social health and charity initiatives to promote engagement and a one-team culture.
• Provide general administrative and operational support to ensure the efficient day-to-day running of the VIDA Rail TA project.

Qualifications :

• 25 years experience in a Project Administrator Team Administrator or similar administrative support role preferably within engineering or professional services.
• Strong communication stakeholder management and teamwork skills with a professional collaborative approach.
• Proficient in Microsoft Office Suite and familiar with document control and business management systems.
• Excellent organisational time management and prioritisation skills with strong attention to detail and discretion in handling confidential information.
• Proactive adaptable and resilient with strong problem-solving skills and the ability to thrive in a fast-paced team environment.

Additional Information :

• Flexible work arrangements including hybrid work part-time job sharing and flexible start/finish times.

• Ongoing learning and development opportunities including lunch-and-learn sessions and professional development courses.

• Reward and recognition program that celebrates individual and team achievements.

At AECOM we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

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AECOM is the worlds trusted infrastructure consulting firm delivering professional services throughout the project lifecycle from advisory planning design and engineering to program and construction management. On projects spanning transportation buildings water new energy and the environment our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise a culture of equity diversity and inclusion and a commitment to environmental social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $16.1 billion in fiscal year 2025. See how we are delivering sustainable legacies for generations to come at and @AECOM.

Freedom to Grow in a World of Opportunity 

You will have the flexibility you need to do your best work with hybrid work options. Whether youre working from an AECOM office remote location or at a client site you will be working in a dynamic environment where your integrity entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity diversity and inclusion a safe and respectful workplace where we invite everyone to bring their whole selves to work using their unique talents backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. Were the worlds trusted global infrastructure firm and were in this together your growth and success are ours too.

Join us and youll get all the benefits of being a part of a global publicly traded firm access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer we believe in each persons potential and well help you reach yours.

Remote Work :

No

Employment Type :

Part-time