IP Coordinator Trade Marks

For nearly 150 years Davies Collison Cave (DCC) have beenprotecting creativity and embracing innovation. We are one ofthe largest most respected Intellectual Property Firms servicinglocal and international clients with offices in Australia NewZealand Singapore Hong Kong and Malaysia. Our renownedteam of talented professionals work with world-class clients andbrands across three legal services areas: Trade Marks Patents andIntellectual Property law.

We work with a full range of clients including largeinternational companies overseas trade mark attorneys localcompanies and start-ups Universities and research organisationsand individual inventors. We work proactively and in closecollaboration with our clients to ensure they receive high qualitycommercially realistic advice and outcomes.

The strength of DCC is and has always been the experience andexpertise of our people. Many of our practitioners arerecognised as world leaders in their field. Our values ofexcellence through collegiality and engaging leadership haveallowed us to attract the finest talent with diverse skills andbackgrounds and access to rewarding and fulfilling careerpathways.

About the role

DCC is looking for an IP Coordinator for its Trade MarkAdministrations Offices Team (AOT) to join its leading Trade MarkPractice. The IP Coordinator Trade Mark AOT is responsiblefor overseeing the day-to-day operations of the AOT Trade Mark team(team of 6) ensuring the timely accurate and efficient delivery oftrade mark records and filing and related support services. Therole provides leadership coaching and operational guidance to theteam while driving continuous improvement initiatives andsupports the implementation of process improvements leveragingautomation and change management activities. The positionplays a key role in enhancing service delivery operationalefficiency data integrity and client outcomes across DaviesCollison Caves Trade Mark practice in Australia New Zealand HongKong and Singapore.

Key Responsibilities

• Provide day-to-day leadership guidance and support to the AOT Trade Marks team (team of 6).
• Coordinate supervise and mentor team members fostering a collaborative and high-performing team culture.
• Allocate and monitor workloads to ensure work is distributed effectively and critical deadlines are met.
• Coordinate team leave coverage and resource allocation to maintain service delivery standards.
• Oversee the management of Trade Mark Records and Trade Mark Filings workflows ensuring high levels of accuracy timeliness and service delivery.
• Provide hands-on operational support across all Trade Mark Records and Filings functions as required.
• Identify document and review existing processes and procedures.
• Recommend and implement process improvements to enhance efficiency quality and client service outcomes.
• Support the implementation of automation initiatives and new systems.
• Deliver exceptional service to Principals Trade Mark Attorneys Operators internal stakeholders clients and partners.
• Act as a key point of contact for operational Trade Mark process enquiries.
• Undertake general administrative duties associated with the role including managing and processing incoming email correspondence across Australia Hong Kong and Singapore.

About You:

• Experience working within a busy and dynamic Intellectual Property environment preferably Trade Marks.
• Demonstrated experience coordinating operational workflows and administrative processing functions.
• Previous exposure or interest in leading supervising and mentoring team members would be an advantage.
• Experience managing high-volume records data or document management processes.
• Exposure to process improvement automation or systems implementation projects.
• Experience supporting organisational change initiatives desirable.
• Demonstrated ability to build positive working relationships and contribute to a collaborative supportive and high-performing team environment.
• Professional stakeholder management and customer service skills.
• Adaptable and resilient in a changing environment.
• Collaborative team player with a positive and proactive approach.
• Microsoft Outlook Microsoft Word Microsoft Excel (intermediate level preferred).

Why joinus

This is an exciting and dynamic role within a very supportive andinclusive team working with an internationally recognised firmwhile developing your career.

The benefits of working with DCC extend well beyond professionalexperience. We understand what is important to our people and weoffer a highly collaborative work environment to support our teamto excellence. DCC has been recognised by Diversity CouncilAustralia as an Inclusive Employer provides flexible and hybridworking arrangements offers paid parental leave paid birthdayleave and volunteering leave. DCC also provides a range ofwell-being initiatives throughout the year.

If you are ready to take on a rewarding role where you can growand make an impact wed love to hear from you! Please applyclicking the Apply button where you will be redirected to DCCscareer page to attach a resume and cover letter. Please noteonly those candidates with permanent unrestricted work rights willbe considered.

We look forward to learning more about you.