Governance & Leadership Support Coordinator PLMSP

Governance & Leadership Support Coordinator - PLMSP

Pacific Labour Mobility Support Program (PLMSP) Palladium

• Location:Brisbane (Hybrid)
• Contract:Full-time fixed term to 29 September 2028

About Pacific LabourMobility Support Program
The Pacific Australia Labour Mobility (PALM) scheme is asignature initiative for the Australian Government that enables workers from 9Pacific Island Countries (PICs) and Timor-Leste to work in priority sectors inAustralia. The Pacific Labour Mobility Support Programs (PLMSP) role is toprovide the Department of Foreign Affairs and Trade (DFAT) and governments in 9PICs and Timor-Leste with support to enable workers to access PALM scheme ininclusive ways that maximise the benefits for the workers and nationaleconomies while minimising risks from labour mobility participation. Palladiumis contracted to deliver PLMSP on behalf of DFAT.

About the Role
Play a central role in strengthening governanceaccountability and decision-making across one of Australias largestinternational development programs.
We are seeking an experienced Governance & LeadershipSupport Coordinator to support PLMSPs Senior Leadership Team and keygovernance forums.
This critical role underpins the effectiveness of PLMSPsleadership structures. Working closely with senior leaders you will coordinategovernance processes support informed decision-making and ensure actionscommitments and priorities are followed through.
This opportunity is ideal for governance professionals boardsecretaries committee secretaries and governance coordinators who enjoycreating structure maintaining accountability and supporting senior leaders tooperate effectively.

PrimaryResponsibilities

• Provide high-quality governance and secretariat support to the ProgramLeadership Team Senior Leadership Team and other governance forums asrequired.
• Maintain an annual governance calendar covering standing meetings planningforums workshops and governance deadlines.
• Coordinate end-to-end meeting management including scheduling venuelogistics agenda development and preparation and distribution of papers andbriefing materials.
• Work with meeting chairs to develop structured agendas aligned with programpriorities and decision-making requirements.
• Ensure meeting papers are distributed in line with agreed timeframes andgovernance standards.
• Produce high-quality minutes that clearly capture decisions accountabilitiesand deadlines.
• Maintain accurate governance records including decisions minutes actionregisters and associated documents.
• Proactively follow up action owners track progress and report status tomeeting chairs and leadership teams.
• Support governance reviews and continuous improvement of meeting effectivenessand decision-making processes.
• Provide executive and administrative support as required includingcoordinating high-level meetings workshops and events.
• Draftedit and proofread high-quality correspondence reports presentations andother documents for internal and external audiences.
• Use AI data and technology including Microsoft Copilot to improve governanceefficiency and ways of working.

Please refer to the Terms of Reference to learn more aboutthe role:Governance & Leadership Support Coordinator ToR

About You
You are an experienced governance professional who can buildtrusted relationships manage competing priorities and maintain accountabilitywith senior leaders.

• Minimum 5 years experience in governance board secretariat committeesecretariat governance coordination or a similar governance-focused role.
• Demonstrated experience managing agendas meeting papers minutes actiontracking and governance records.
• Strong stakeholder engagement skills and confidence working with seniorexecutives.
• Proven ability to follow through on actions and commitments.
• Exceptional written communication minute-taking and briefing skills.
• Strong judgement discretion and experience handling sensitive information.
• Advanced Microsoft 365 capability and experience using technology and AI toolsincluding Microsoft Copilot to improve productivity and governance outcomes.
• A proactive collaborative and solutions-focused approach.
• Experience in government international development boardgovernance or another complex organisational environment will be highlyregarded.

We are committed to building a diverse geographicallydispersed workforce to strengthen our support. We encourage applications frompeople from Pacific Island countries Timor-Leste Australia and other relevantcontexts. Applicants must have valid Australian or country-specific work rightsto be considered for this position. Visa sponsorship is not available.

We strongly encourage people with disability to information about disability or access needs will not negatively affectyour application. You are welcome to tell us as much as you feel comfortablesharing so we can work with you on any adjustments you may need. If you wouldlike further information or assistance please contact

Please note: While this role does not involve direct workwith children the successful candidate will still be required to complete apolice check and relevant due diligence checks as part of Palladiumscommitment to being a child-safe organisation.

How to Apply
Click the Apply Now button

Please submit your application online including your CV anda brief cover letter outlining your suitability in line with the requirementsof the position.If this opportunity interests you we encourage you to apply promptly as applications will be reviewed on a rolling basis. Please note that only shortlisted applicants will be contacted.

Closing date: Sunday 27 September 2026 11:59pm AEST
***************************************************************
About Palladium
Palladium is a global development and consulting firm partof the GISI Consulting Group working alongside some of the worlds leadingproject management and engineering organisations. We partner with governmentsbusinesses investors and communities to design and deliver complex programsthat create lasting impact. With a presence across more than 90 countriesPalladium offers the opportunity to work on meaningful challenges alongsidetalented colleagues in environments where your work can truly make adifference.

Equity Diversity& Inclusion -Palladium is committed to embedding equity diversity andinclusion into everything we do. We welcome applications from all sections ofsociety and actively encourage diversity to drive innovation creativitysuccess and good practice. We positively welcome and seek to ensure we achievediversity in our workforce; and that all job applicants and employees receiveequal and fair treatment regardless of their background or personalcharacteristics. These include: (but are not limited to) socio-economic backgroundage race gender identity and expression religion ethnicity sexualorientation disability nationality veteran marital or Indigenous status.

Should you require any adjustments or accommodations to bemade due to a disability or you are a neurodivergent individual or for anyother circumstance please email our team and we will be in touch to discuss.

Safeguarding -We define Safeguarding as all the actions taken by Palladiumto protect our people communities where we work and our clients from harmincluding Sexual Exploitation Abuse or Sexual Harassment; Child Abuse in anyform; Trafficking for sexual exploitation of adults or children and any form ofTrafficking of children. We have zero tolerance for all forms of child abuse aswell as sexual exploitation abuse and harassment and zero-tolerance forinaction to prevent protect against respond to and report harm. We arecommitted to ensuring that all children and adults who come into contact withPalladium are treated with respect and are free from abuse. All successfulcandidates will be subject to an enhanced selection process includingsafeguarding-focused interviews and a rigorous due diligence process. Our Codeof Conduct and Child Safeguarding and Protection against Sexual ExploitationAbuse and Harassment Guidelines have additional details.

Required Experience:

IC