Functions & Events Planner Executive (Fixed contract for maternity cover)

Are you passionate about creating exceptional events and delivering outstanding customer experiences Caloundra RSL is seeking a highly organised and enthusiastic Functions & Events Planner Executive to join our Summary:Functions & Events Planner Executive is responsible for planning and coordinating exceptional events at Caloundra RSL. Acting as the primary point of contact for clients from initial enquiry through to event completion this role ensures every event is well organised professionally executed and provides an outstanding guest closely with internal departments suppliers and clientsFunctions & Events Planner Executive coordinates all event logistics and communicates event requirements to ensure seamless Responsibilities:Event Sales & Client CoordinationRespond to event and function enquiries in a timely and professional venue tours and consultations with prospective and confirmed event proposals quotations and booking strong relationships with clients and provide guidance throughout the planning enquiries into confirmed bookings through exceptional customer PlanningCoordinate all event details including catering requirements room layouts entertainment styling audiovisual requirements and event Event Orders (EOs) floor plans run sheets and event event information is accurate and distributed to relevant departments within required external suppliers entertainers and contractors where DeliveryLiaise with Food & Beverage Operations Kitchen Reception Maintenance and other departments to ensure events are delivered as pre-event checks to ensure venues are presented to a high available to assist with event execution when required providing support to clients and operational client requests or unexpected issues professionally and post-event follow-up with clients and seek feedback to continually improve the guest accurate event records within the venue booking client correspondence confirmations and event all event information is current and communicated to relevant organised filing and administration & StandardsEnsure all events comply with venue policies licensing requirements and Workplace Health & Safety a high level of professionalism and to continuous improvement of event planning processes and customer service & Experience:Previous experience in event coordination hospitality venue coordination or customer organisational skills with the ability to manage multiple events written and verbal communication attention to to build rapport with clients and internal in Microsoft Office and event booking systems particularly to work independently while contributing positively to a team availability including occasional evenings and weekends to support key Attributes:Passionate about creating memorable guest approachable and organised with excellent time and adaptable under proactive and eye for detail and presentation.A collaborative team player who enjoys working in a fast-paced hospitality RSL Services Club Inc is passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background including people with a join the amazing team at the Caloundra RSL Club click the Apply Now button to submit your resume!Due to the number of applicants only shortlisted candidates will be contacted.