Facilities & Assets Administrator

Play a key role in supporting Ruahs Facilities & Assets team by coordinating maintenance contractor administration compliance asset information and reporting across more than 20 metropolitan and regional sites. This varied role is ideal for an organised administrator who enjoys working with systems building strong stakeholder relationships and ensuring workplaces are safe compliant and operating efficiently.

Ruah is a leading values-driven employer in Western Australias community services sector. Our staff go boldly not just supporting people in need but working to end homelessness end domestic violence and create opportunities for people struggling with poverty and mental health challenges.

Our professional team of operational and corporate services staff is backed by one of WAs biggest Peer support workforces. Our staff reflect our commitment to diversity and inclusion where difference is valued celebrated and embraced.

By choosing to work with us you are helping transform the lives of vulnerable and disadvantaged people in our community.

As the Facilities & Assets Administrator youll provide administrative and operational support to the Facilities & Assets team helping to ensure Ruahs portfolio of more than 20 metropolitan and regional sites are safe compliant and well maintained. Youll coordinate maintenance requests support contractor and compliance administration maintain accurate asset and facilities records process work orders and invoices and assist with reporting and systems management. Working closely with the Facilities & Asset Manager Maintenance Supervisor and internal stakeholders youll play an integral role in delivering efficient facilities services that support our frontline teams across the organisation.

This is a permanent part-time position (0.6 FTE) working 22.8 hours per week. We offer flexibility across the working week and are open to discussing alternative work patterns including splitting the hours across additional days to support work-life balance.

Were seeking an organised and proactive administrator who thrives in a fast-paced environment and enjoys coordinating multiple priorities while delivering exceptional customer service.

The successful candidate will demonstrate:

• Experience in an administration coordination or business support role
• Strong organisational and time management skills with the ability to manage competing priorities and meet deadlines
• Experience managing shared inboxes databases and administrative systems
• High attention to detail with the ability to maintain accurate records documentation and data
• Strong Microsoft Office skills particularly Outlook Excel and Word
• Excellent written and verbal communication skills
• The ability to build and maintain positive relationships with internal stakeholders contractors and suppliers
• The ability to work independently while contributing effectively within a collaborative team
• A proactive approach to problem-solving and continuous improvement
• Experience in facilities management property management maintenance construction asset management or the not-for-profit sector will be highly regarded.

• A salary aligned with Level 3 of the Ruah Enterprise Agreement (and the SCHADS Award) starting at over $80000 Super.
• 5 weeks annual leave 17.5% annual leave loading (for award-based staff)
• 16 weeks paid parental leave with flexibility to take at 32 weeks half-pay (uniquely new staff can access 4 weeks paid parental leave after just 6 months service).
• Free independent and confidential access for you and your family to our Employee Assistance Program.
• Free Ruah-paid Journey Cover (insurance for when youre getting to and from work).
• Incredibly valuable Salary Packaging (to extend your take home pay) with:
• up to $15900 core packaging
• an additional $2650 in meal entertainment packaging
• benefits for salary packaging travel accommodation parking fees education expenses and more!
• Opportunities to be active in the Ruah Community such as participating in a wide range of working groups joining us at Pride events being a part of a range of cultural events to promote and support reconciliation and much much more!

• Current drivers licence
• National Police Clearance Certificate

Wed love to hear from you!

Please click apply create your LiveHire profile and submit your current CV along with a cover letter of no more than two pages helping us understand your fit for this role.

Closing date for applications: 21st August 2026.

The Job advertisement may be closed earlier than the date mentioned above.

For further information please contact Daniel Williams Facilities & Asset Manager at or.

We are building a workplace where difference is embraced and encouraged - and to do this weneed people on our team who are representative of the clients we work with who are passionate about change and courageous enough to stand up for what is right. Everyone is welcome. Everyone belongs.

We are committed to protecting children and young people from harm. All applicants will undergo an extensive screening process prior to appointment.