Executive Support Officer (50D)

TheSouth WestAboriginal Medical Service (SWAMS)is an Aboriginal Community ControlledHealth Service based in Bunburywhichprovidesavariety ofhealthservicesto Aboriginal people in theSouth West Great South Upper wheatbelt and Peel Regionsof Western delivers a wide range ofServicesincluding:GP ClinicsPrimaryHealthCare CounsellingOut of Home Care Aged Careandcommunityhost variousprograms. SWAMS hasa strong growthstrategy through partnership opportunities and future community development.

SWAMS is dedicated to enhancing employment opportunities and outcomes for Aboriginal and Torres Strait Islander people. This position is designated under Section 50D of the Equal Opportunity Act 1984 (WA) and as such only Aboriginal people are eligible to apply.

About the role

The Executive Support Officer provides operational hands-on support to the Manager Office of the CEO the CEO the COO and the SWAMS Senior Leadership Team. The position is responsible for coordinating project governance workflows preparing high-quality documentation managing executive-level administration. The role acts as an important link between the Executive Assistant and the Manager Office of the Chief Executive Officer.

This roleis responsibilities will include but not limited to the following:

• Provide support to the Office of CEO in coordinating governance activities across SWAMS where required.

• Coordinate actions from the SWAMS SLT Meetings and maintain high level records of meetings for auditing requirements.
• Prepare draft project proposals Board papers briefing notes and background summaries for presentation at Executive and Board meetings.
• Maintain and monitor action registers for the CEO COO and Senior Leadership Team (SLT)
• Draft correspondence reports internal memos and templates.
• Prepare presentations talking points and briefing materials.
• Coordinate internal requests requiring Executive Office response.
• Coordinate meetings actions timelines and documentation for Executive-led projects.
• Assist with research tasks and preparation of summary papers.

About you

Along with having demonstrated experience providing a high level of secretarial or administrative support at an executive level you will be able to demonstrate the following:

• Be of Aboriginal or Torres Strait Islander descent
• Demonstrated experience providing personal secretarial and clerical services at an executive level.
• Good written communication skills able to draft correspondence edit documents and write instructional information.
• Excellent interpersonal and verbal communication skills able to communicate with clients and external visitors managers and staff at all levels and present a professional image.
• Demonstrated organisational and time management skills along with an ability to adapt to changing needs.
• Ability to work autonomously as required.
• High level minute taking skills.

Why SWAMS

Along with working with passionate people and being able to feel like you have contributed to something every day SWAMS offers the following:

• 17.5% leave loading
• Up to $18550 salary packaging optionsand novated leasing options
• Discounted gym memberships
• Generous leave allowances shut down period over Xmas in addition to your annual leave
• Professional development opportunities

For more informationabout SWAMSand the role:

• About SWAMS our greatorganisationhttps:// queries please contactHuman Resources on (08) .

To Apply

At SWAMS child safety is our highest priority. We are committed to the wellbeing of all children and young people with zero tolerance for abuse. All team members have a legal and moral duty to ensure a safe environment and arerequiredto undergo a National Police Clearance. Roles involving direct contact with children also require a valid WA Working with Children Check as part of our pre-employment screening.

In addition tothisall applicants require satisfactory completion of a Drug and Alcohol pre-employment checks will result in the offer of employment being withdrawn.

To apply for this roleplease follow the online application processof this platformoremailyour application through to:

We also welcome you to drop your resume to our office at 30 Wellington Street Bunbury.