Executive Assistant to General Manager – WA, SA & NT
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Job Summary
We are seeking an experienced and highly capable Executive Assistant to provide high-level support to the General Manager / Licensee of an established real estate business in Geraldton Western Australia.
This is a senior high-trust position suited to someone who understands the pace and complexity of a real estate environment and can operate as a genuine right hand to the General Manager / Licensee.
You will help keep executive priorities operational activities and communication across the business organised and moving. The role will work closely with leadership and provide coordination across property management sales and broader agency operations.
Key responsibilities will include:
- Provide high-level day-to-day support to the General Manager / Licensee
- Manage the GMs calendar appointments meetings and competing priorities
- Coordinate internal leadership and operational meetings
- Prepare agendas meeting documentation minutes and follow-up actions
- Monitor important deadlines and ensure agreed actions are completed
- Coordinate communication between the GM property management sales and administration teams
- Prepare reports presentations correspondence and business documentation
- Assist with property sales and general real estate administration where required
- Support compliance documentation and administrative requirements
- Maintain CRM database and business records accurately
- Liaise professionally with clients suppliers contractors and other stakeholders
- Coordinate business projects events and operational activities
- Manage confidential commercially sensitive and personnel-related information
- Assist with expenses invoices and other executive administration
- Identify issues early and proactively resolve or escalate them
- Help improve administrative processes communication and workflow across the business
- Provide broader support to the General Manager / Licensee as business priorities evolve
- AUD $100000$110000 super
- Salary negotiable for the right candidate
- Permanent full-time position
- Senior-level role working directly with the General Manager / Licensee
- Broad exposure across sales property management and agency operations
- High level of trust autonomy and responsibility
- Opportunity to become a genuine right hand to senior leadership
- Work within an established real estate business
- Exposure to strategic and operational decision-making
- Opportunity to contribute to business systems processes and performance
- Long-term career opportunity for someone looking to become an integral member of the leadership support function
Required Skills:
Previous experience as an Executive Assistant Personal Assistant Senior Administrator or similar senior support professional Experience supporting a General Manager Real Estate Licensee Principal Agency Owner or senior executive Previous real estate or property industry experience highly desirable Understanding of property management residential sales and general real estate agency operations Strong diary meeting and executive coordination skills Excellent written and verbal communication Strong stakeholder and client management capability Ability to confidently communicate with senior leaders clients and internal teams Excellent organisational and prioritisation skills Proven ability to manage multiple deadlines and competing priorities Strong attention to detail High degree of discretion and confidentiality Ability to work independently and exercise sound judgement Proactive and solutions-focused approach Strong Microsoft Office skills including Outlook Word Excel and PowerPoint Experience using CRM property management or real estate systems highly regarded Knowledge of WA real estate processes and compliance would be advantageous Ability to work onsite in Geraldton WA Commitment to working in a fast-paced performance-focused real estate environment
Required Education:
Minimum 35 years experience as an Executive Assistant Personal Assistant Senior Administrator or similar senior support experience supporting a General Manager Licensee Principal Agency Owner CEO or other senior experience within real estate property management residential sales or a property-related business is highly working in a fast-paced multi-functional business environment with competing priorities.
