Executive Assistant

No Relocation Assistance Offered
Job Number#175372 - Sydney New South Wales Australia

Who We Are

Colgate-Palmolive Company is a global consumer products company operating in over 200 countries specializing in Oral Care Personal Care Home Care Skin Care and Pet Nutrition. Our products are trusted in more households than any other brand in the world making us a household name!

Join Colgate-Palmolive a caring innovative growth company reimagining a healthier future for people their pets and our planet. Guided by our core valuesCaring Inclusive and Courageouswe foster a culture that inspires our people to achieve common goals. Together lets build a brighter healthier future for all.

Are you an adaptable proactive operations professional who thrives at the intersection of creative strategy and operational excellence

This dynamic role delivers high-level administrative financial and logistical support across two core pillars of our business: Marketing and Supply Chain & Global Technology. Positioned as a key operational anchor you will drive workflow efficiency co-lead flagship corporate conferences manage procurement systems and maintain strong site operations across both our Sydney headquarters and the Villawood Manufacturing facility.

• Calendar & Travel Management: Deliver forward-thinking calendar management and complex travel arrangements for key leadership figures.

• Project & Document Control: Maintain central document repositories and manage strategic projects for Marketing and Manufacturing leadership.

• Coordinate logistics around meetings: Room booking catering travel etc.

• General Office Support: Maintain seamless daily office operations support reception/learning administration as needed and serve as dependable operational backup across the admin team.

• System Champion: Serve as the subject matter expert (SME) and first point of contact for SAP Ariba procurement and invoicing.

• Vendor & Budget Operations: Oversee vendor onboarding purchase order creation line-item reconciliation and direct vendor management to ensure smooth financial workflows.

• Conference Leadership: Co-lead the planning operations and logistics for company events including theAustralia Commercial Conference.

• Trade Activation: Coordinate cross-functional logistics and administrative support for key customer and trade engagement initiatives.

• Process Optimisation: Identify friction points across departmental workflows and proactively initiate smart solutions to streamline operations.

• Other reasonable duties as requested in line with skills and experience.

Please note that this role provides support to both teams based in our Sydney city office and Villawood office. There is a requirement to be at Villawood 1 day/week parking provided if needed.

• Experience: 25 years of administrative experience required preferably in related functions.

• Education: Higher school certificate or equivalent

• Technical Skills: Strong proficiency in Google Collaboration Tools Concur Ariba a plus

• Mobility: Ability to travel locally between Sydney and Villawood sites as required.

Our Commitment to Inclusion
Our journey begins with our peopledeveloping strong talent with diverse backgrounds and perspectives to best serve our consumers around the world and fostering an inclusive environment where everyone feels a true sense of belonging. We are dedicated to ensuring that each individual can be their authentic self is treated with respect and is empowered by leadership to contribute meaningfully to our business.


Equal Opportunity Employer
Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion gender gender identity sexual orientation national origin ethnicity age disability marital status veteran status (United States positions) or any other characteristic protected by law.

Reasonable accommodation during the application process is available for persons with disabilities. Please complete this request form should you require accommodation.

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