Executive Assistant & Project Support Officer
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Job Summary
Full-timeContinuing position
Salary Academic Level7 ($107747 - $116630)17% Superannuation and Flexible Working Arrangements
Based at theMelbourne CBDcampusand hybrid ways of working
About You
We are seeking a proactive Executive Assistant and Project Officer to support the ADVCE through high-level executiveassistancewith a strong focus on proactive problem solving and stakeholder management. The role delivers comprehensive executiveassistance including diary and inbox management preparation ofhigh-qualitycommunications and briefing materials for the ADVCE and coordination of meetingseventsand stakeholder engagements.
In addition this position provides targeted support to priority initiatives/events aligned to the universitys priorities. This includes assisting with the development and maintenance of key project schedules coordinating inputs and deliverables from multiple stakeholders and supporting project governance activities such as preparation of papersminutesand action tracking.
In this role you will bring strong initiative soundjudgementand a solutions-focused approach to supporting senior leaders and key initiatives. You will be highlyorganised collaborative and comfortable managing competing priorities with discretion and professionalism.
To be successful in this positionyoullhave:
Demonstrated experience providing high-level executive and office support with the ability to act with discretion and strict confidentiality.
Proven ability to work proactively and autonomously using initiative discretionaryjudgementand problem-solving skills to make sound decisions.
Highly developed written and verbal communication skills including the ability to draft correspondence and to liaise effectively with a wide range of internal and external stakeholders.
Demonstrated experience in diary and travel management meeting and event coordination and records and information management with strongorganisationalskills and attention to detail.
Experience supporting projects or initiatives including planning tracking actions and timelines andsynthesisinginformation from multiple sources to provide clear analysis and advice.
High levelof digital literacy includingproficiencyin Microsoft Office emailinternetand electronic document/records management systems.
Previousexperience in an Executive Assistant or Project role is highly desirable
Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.
About thePortfolio
The Education Portfolio is headed by the Deputy Vice-Chancellor Education and Vice President who leads the planning and implementation of the Universitys strategies related to RMITs academic programs and the RMIT student experience. The Portfoliois responsible forservices to support the quality of RMIT programs including the professional development of academic staff continuous improvement of the student experience learning and teaching outcomes and the management of learning and research information sources.
Under the leadership of the Associate Deputy Vice-Chancellor Education this central group provides coordinated operational support to the Centre for Education Innovation & Quality (CEIQ) the Generative AI Lab for Education (GAILE)and The Academy. The group delivers:
End-to-end program and project management for key education initiatives (scoping planning delivery riskmanagementand benefits realisation)
Integrated planning and governance to align activities withUniversity-wide education priorities
Strategic budgeting and resource prioritisation to maximise impact and value
Targeted communications and stakeholder engagement
People- and safety-focused support including oversight of OHS and broader risk consideration
Through these functions the central group enables each area to focus on its specialist remit while ensuring alignment withUniversity-wide priorities consistency in processes and efficient use of resources.
We partner and collaborate with RMIT Colleges/Schools and other portfolios to support staff across the University.
ToApply
PleasesubmityourCVandcoveringletteraddressingyour suitabilityforthis position by clicking on the link at the top of this page.
For further information about this position please see the Position Description hyperlinked below or contactEmily Kaye(Senior Talent Acquisition Advisor)via email.
Position Description Executive Assistant and Project Officer
Please note if you are viewing this advert from an external site please click apply and you will be redirected to RMITs Jobs website to access the Position Description at the bottom of the page. Due to recent upgrades position description links may not work on LinkedIn advertisements.
#LI-Hybrid
RMIT is an equal opportunity employer committed tobeinga child safe organisation. We are dedicated to attracting retaining and developing our people regardless of gender identity ethnicity sexual orientation disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.
In line with RMIT Universitys commitment to a safe respectful and inclusive environment from 1 January 2026 the University will also consider gender-based violence (GBV) risk factors as part of our recruitment processes. All applicants will be required to complete a genderbased violence declaration in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence. Preferred candidates will also be required to undertake relevant preemployment background checks including Working With Children Checks. Information provided will be treated confidentially and considered only for its relevance to the role and RMITs safety obligations.
At RMIT we are committed to supporting adjustments throughout the recruitment and selection process as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements please contact Dani via or visit our Careers page for more contact information - are a Circle Back Initiative Employer we commit to respond to every applicant.
Required Experience:
IC
