Executive and Project Support Officer

Executive and Project Support Officer

Reference number: 11100

Closing date: 11:00pm Friday 5 June 2026

• Part-time permanent opportunity working four days a week
• Salary commencing at $100577 per annum (pro rata) 12% superannuation (commensurate with experience)
• Enjoy a balanced work arrangement with work from home flexibility

The Opportunity

Join Moonee Valley City Council asan Executive and Project Support Officerand become the go-to person helping the Executive Leadership Team stay organised connected and one step ahead.

Reporting to the Executive Officer and a part ofour executive support teamyoull be at the heart of the action juggling executive support handling sensitive information with confidence and helping drive strategic and operational projects across Council. Youll also work across cross-functional teams to coordinate priorities build strong working relationships and support seamless delivery of key initiatives. If you thrive in a fast-paced environment love variety and enjoy a role where every day looks a little different this could be the perfect opportunity for you.

Responsibilities

• Provide high-level executive and administrative support to members of the Executive Leadership Team
• Coordinate meetings agendas minutes and follow-up actions
• Manage executive calendars inboxes and key reporting timelines
• Prepare review and coordinate reports correspondence and presentations
• Support organisation-wide projects process improvement initiatives and research activities
• Coordinate public notices and tender publishing requirements
• Liaise with internal and external stakeholders to support effective operations and service delivery
• Maintain accurate records and documentation within Council systems

Skills and Experience

• Relevant qualifications in Business Administration or demonstrated relevant experience
• Experience providing executive-level administrative support in a complex environment
• Strong organisational skills and the ability to manage competing priorities and deadlines
• Excellent written communication skills and strong attention to detail
• Strong interpersonal and stakeholder engagement skills
• Demonstrated ability to exercise discretion and maintain confidentiality
• Advanced technology skills including Microsoft Office and corporate systems
• Experience in local government or supporting executive leadership teams will be highly regarded

If this sounds like you and you are looking for your next exciting career opportunity then we encourage you to apply!

How to Apply

Applications must be submitted via our online system and in accordance with the Moonee Valley City Council Application Guide.

For further information please view the Position Descriptionor contact Tia Nguyen Executive Officer on (03).

Shortlisting and interviews will occur throughout the advertising period so you are encouraged to apply as soon as possible.

Our Culture of Inclusion

If you are interested in the role but feel you may not meet the full range of selection criteria we encourage you to contact us to discuss your experience and application for this position.

We dont just accept difference - we celebrate it we support it and we thrive on it for the benefit of our employees our services and our a focus on inclusion accessibility and flexibility well support you at every stage of your recognise the importance of balance and embrace work agility understanding that this means different things to each and every one of our employees.

Moonee Valley City Council is proud to be an Equal Opportunity and Child Safe employer and we value diversity and encourage people from different backgrounds to apply including Aboriginal and Torres Strait Islander peoples people from culturally and linguistically diverse (CALD) backgrounds people of any age or gender people identifying as lesbian gay bisexual trans and gender diverse intersex and/or queer (LGBTIQA) and people with disability. If you have a reasonable adjustment support or access requirement we encourage you to let us know through your application or email or call.