Events Coordinator

The Events Coordinator provides organisation-wide coordination planning and practical support for Reef Catchments and Healthy Rivers to Reef events stakeholder engagement activities. The role leads event coordination and preparation brings together staff resources equipment and communications support and attends key events in a coordinating capacity to support safe professional and effective delivery.

The position ensures brand and event experience consistency forward planning and organisational visibility while reducing duplication and last-minute event preparation. It supports rather than replaces the accountability of project teams for project-funded events and enables communications staff to focus on strategic communications and content development.

Key Responsibilities

• Coordinate approved events from initial request through to close-out including objectives scope timing and responsibilities.
• Coordinate participating staff rosters equipment displays and shared resources across Reef Catchments and Healthy Rivers to Reef.
• Prepare event plans and attend key events to coordinate set-up delivery and pack-down.
• Coordinate and support development of activities and merchandise for approved events including (for example) childrens or other engagement activities at large-scale exhibitor events.
• Coordinate venues travel suppliers permits equipment and materials within approved budgets and requirements.
• Coordinate risk assessments safety records approvals and contingency arrangements.
• Escalate safety budget delivery or reputational risks promptly.
• Liaise with Communications on promotion registrations signage displays key messages and event information.
• Provide clear briefs for bespoke materials photos and a short event recap.
• Build constructive relationships with organisers partners sponsors community groups and suppliers.
• Maintain the RCL events calendar (internal and website) practical templates supplier details and shared records.
• Track attendance participation costs feedback and agreed outcomes through the Events Dashboard.
• Apply learnings and continuous improvement principles to reduce rework and improve consistency.

About You

Youre an organised and proactive coordinator who enjoys bringing people together and creating well-run events that leave a positive impression. You thrive in a fast-paced environment can confidently manage multiple priorities and enjoy working with a diverse range of internal andexternal stakeholders.

Youll be a collaborative team player with excellent communication skills strong attention to detail and the ability to anticipate challenges before they arise. Whether youre coordinating logistics behind the scenes or representing Reef Catchments at community events youll take pridein delivering professional safe and engaging experiences that reflect our values and strengthen our relationships with the community.

Most importantly youll be someone who enjoys making things happen takes initiative and is passionate about supporting meaningful environmental and community outcomes across the Mackay Whitsunday Isaac region.

About Reef Catchments

At Reef Catchments the work you do has a lasting impact on the places communities and industries that make the Mackay Whitsunday Isaac region unique.

Reef Catchments is the natural resource management (NRM) organisation for the Mackay Whitsunday Isaac region. We work with landholders Traditional Owners industry community groups researchers and government to improve the regions land water and biodiversity.

Our projects deliver practical on-ground outcomes. Whether its improving water quality flowing to the Great Barrier Reef restoring wetlands and habitats supporting sustainable agriculture or helping local communities care for the environment were focused on projects that make areal difference across our region.

Were a team of people who enjoy working together to solve problems build partnerships and deliver results. We value different perspectives and experiences because they help us make better decisions and achieve improved outcomes for the region. If youre looking for a role where you can see the difference your work makes youll find it at Reef Catchments.

Benefits Include

• Five weeks annual leave
• Flexible working arrangements
• Up to $2000 per year toward professional development
• Work locally in the Mackay Whitsundays region
• Be part of a growing and continuously improving business
• Additional paid day off at Christmas
• Career development and progression opportunities
• Team building and wellbeing initiatives Retention incentives at 3 years 5 years and 7 years of continuous service
• Opportunity to contribute to meaningful environmental and community outcomes

Selection Criteria

Applicants should demonstrate their ability to meet the following criteria:

• Demonstrated experience coordinating events engagement activities or comparable multi-party projects.
• Experience managing logistics schedules suppliers materials records and competing deadlines.
• Experience working collaboratively with internal teams and external stakeholders.
• Current Australian drivers licence and capacity to travel and attend occasional events outside ordinary hours.

Highly desirable

• A relevant qualification in event management communications community engagement business administration or project coordination.
• Experience in a not-for-profit environmental community or partnership-based organisation.
• Experience preparing event risk assessments and supporting public-facing communications or brand activities.
• Knowledge of the Mackay Whitsunday Isaac region and stakeholder networks.

How to Apply

1. Provide a cover letter addressing your suitability for the position based on the About You and Selection Criteria section.

2. Attach your current resume.

Your application will be assessed by the selection panel based on your cover letter resume and any additional selection processes which may include an interview.

For further information please contact Human Resources on (07)or via email at

Please forward your application to by close of business Monday 24 August 2026.

We are seeking to fill this role as soon as possible and will review applications as they are received. Interviews may commence prior to the closing date so early applications are encouraged.