Document Control Specialist I Energy

At AECOM our Document Controllers in our Energy business are an integral part of our teams helping to support enable and ensure document management across disciplines as they look to design and solve complex engineering and infrastructure related projects.  In this role you will be managing the intake handling and storage of documentation for project related documents and the project or programmes Information Management System. Typical duties include compiling reports archiving materials and ensuring seamless document management as well as facilitating system access for the project team while ensuring that security project documentation quality and privacy requirements of stakeholders are met.

How youll make a difference:

• Document Management including setting up the approach for document management and storage across both physical and digital filing systems to ensure accurate and accessible records.
• Supporting and maintaining document version ensuring availability of the latest updates and that all documentation complies with relevant standards and requirements.
• Managing requests for documentation liaising with project teams and external parties to distribute information securely and appropriately.
• Contributing to quality assurance activities such as reviewing and maintain the accuracy of records editing as necessary to keep them up to date and identify and correct any non-conformities.
• Training and supporting team members on document management processes and systems ensuring understanding of document control procedures and compliance with standards.
• Prepare regular and ad-hoc reports on project documentation status including tracking late documents and issuing updates to management and project teams.
• Guideline Development: Develop Master Document Registers and Project Document Control Guidelines as required to meet project specifications.
• Communication: Act as the main point of contact for document control standards file naming conventions and the formal issuance of deliverables including drawings and models.

Qualifications :

The following qualifications and experience are highly desired but if you dont tick all the boxes you could still be a perfect fit for this role. Please apply all applications will be considered.

Heres what were looking for:

• Excellent document and data organisation abilities ideally including current experience in a Document Control or similar role
• Familiarity with project management approaches and methodology and an affinity to supporting and enabling project and design management teams
• Hands-on experience with SharePoint MS Office and MS Excel and ideally familiarity with other document management software beyond these tools
• Excellent communication skills and interpersonal skills with the ability to work collaboratively across teams with different stakeholders clients and engineering disciplines
• A working knowledge of major Common Data Environments and Information Management Systems
• Analytical and able to problem-solve especially pertaining to the management of document-related issues
• Ability to work in a self-directed approach managing competing time priorities to achieve outcomes

Additional Information :

Why youll love working with us

• Flexible work arrangements available aligned with the market and client facing role requirements
• Purchase up to 6 weeks additional annual leave per year         
• Volunteer and representation leave
• Flex public holidays swap Easter or other holidays for ones that suit you better

Ready to push the limits of whats possible

We welcome applications from individuals of all backgrounds including those with disabilities additional health or mental health needs and/or neurodiverse conditions. If you require any adjustments during the hiring process please let us know.

Applications are reviewed as they come in and the role may close earlier than expected so if this opportunity sounds like you we encourage you to apply as soon as possible.

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AECOM acknowledges the Traditional Owners and Custodians of the lands on which we our clients and our communities live and work around Australia. We pay our respects to their cultures and to their Elders past present and emerging. We are committed to connecting to Country in our work through meaningful engagement with First Nations peoples and businesses. Find out more about our Australian Reconciliation Action Plan here: Our vision for Reconciliation.

At AECOM we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

AECOM acknowledges the Traditional Owners and Custodians of the lands on which we our clients and our communities live and work around Australia. We pay our respects to their cultures and to their Elders past present and emerging. We are committed to connecting to Country in our work through meaningful engagement with First Nations peoples and businesses.  Find out more about our Australian Reconciliation Action Plan here:  AECOM

AECOM is the worlds trusted infrastructure consulting firm delivering professional services throughout the project lifecycle from advisory planning design and engineering to program and construction management. On projects spanning transportation buildings water new energy and the environment our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise a culture of equity diversity and inclusion and a commitment to environmental social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $16.1 billion in fiscal year 2025. See how we are delivering sustainable legacies for generations to come at and @AECOM.

Freedom to Grow in a World of Opportunity 

You will have the flexibility you need to do your best work with hybrid work options. Whether youre working from an AECOM office remote location or at a client site you will be working in a dynamic environment where your integrity entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity diversity and inclusion a safe and respectful workplace where we invite everyone to bring their whole selves to work using their unique talents backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. Were the worlds trusted global infrastructure firm and were in this together your growth and success are ours too.

Join us and youll get all the benefits of being a part of a global publicly traded firm access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer we believe in each persons potential and well help you reach yours.

Remote Work :

No

Employment Type :

Full-time