Coordinator, QIF

Coordinator QIF

• Duration: Full-Time Fixed Term to 30 June 2027
• Office Location: Remote or Palladium office in Canberra Adelaide or Brisbane Australia
• Applicants must have valid work rights to be eligible for this position

About Palladium
Palladium is aglobal development and consulting firm part of the GISI Consulting Groupworking alongside some of the worlds leading project management andengineering organisations. We partner with governments businesses investorsand communities to design and deliver complex programs that create lastingimpact. With a presence across more than 90 countries Palladium offers theopportunity to work on meaningful challenges alongside talented colleagues inenvironments where your work can truly make a difference.

About The Program
The Quad Infrastructure Fellowship (QIF) Program is administered by Palladium on behalf of the Department of ForeignAffairs and Trade (DFAT) Australian Infrastructure Financing Facility for thePacific (AIFFP) via the Australia Awards Global Support Mechanism (AAGSM). TheAAGSM provides operational and technical support services to DFATsInternational Education and Scholarships Branch with two End of InvestmentOutcomes (EOIOs):

• EOIO 1 - Operational Support: High quality and efficient administrative and standard business support services provided to DFAT.
• EOIO 2: Technical Support: High quality coherent consistent and fit for purpose technical support services that also promote gender equality disability and social inclusion outcomes throughout DFATs international scholarship programs network.

The purpose of the QuadInfrastructure Fellowship (QIF) is to build capacity across the Indo Pacific tooperate regulate and sustain modern infrastructures and to protect regionalinvestments; reduce external dependencies and build regional capabilitiesensuring Australia and likeminded partners investments translate into regionalpeace resilience and security.

About the Role
The Coordinator is responsible for providing enabling supportacross the activity cycle for short courses and targeted educationalactivities. This includes coordinating travel logistics and administrativearrangements; delivering participant welfare support while in Australia; andmanaging and coordinating alumni engagement activities including maintenanceof the alumni database.

Working with children
Is thisposition likely tocome into contact withchildren Yes No

Primary Responsibilities

• Support the Senior Coordinator in the procurement and contracting of short course and targeted educational activity providers
• Manage end-to-end logistics for program activities ensuring all arrangements are delivered efficiently and to a high standard
• Coordinate with service providers to ensure travel arrangements for participants including visas flights accommodation ground transport and itineraries are organised according to the agreed implementation plan
• Review and certify service provider invoices to ensure accuracy and compliance with contract requirements.
• Contribute to effective communication across the program
• Ensure compliance with DFAT and Palladium policies procedures and quality systems
  

Please refer to the Terms of Reference to learnmore about the role:ToR Coordinator

About You:
Essential

• Qualification or equivalent experience in business administration project management international development finance or a relevant field
• Demonstrated experience coordinating logistics and delivery of short courses and training programs
• Advanced organisational skills with proven track record in project administration including procurement and contracting capability
• Strong professional communication skills and ability to engage effectively with internal and external stakeholders
• Ability to prioritise tasks analyse issues and deliver practical solutions while managing multiple competing deadlines
• Demonstrated ability to work in culturally diverse environments build positive relationships and contribute ideas with initiative and flexibility

Desired

• Knowledge of the Australian higher education and training sector
• Experience in delivery of DFAT funded international development programs

Wewelcome applications from candidates of all backgrounds including FirstNations peoples people of diverse sexual orientations gender identities andexpressions and people with disabilities - disclosure will not affect yourapplication and we will work with you to provide appropriate adjustments.

To be considered for this position you must havevalid work rights in the country where the role is based. Please note that visasponsorship is not available for this role.

Whilethis role does not involve direct work with children the successful candidatewill still be required to complete a police check and relevant due diligencechecks as part of Palladiums commitment to being a child-safe organisation.

How to Apply
Click the Apply Now button

Please submit your application online including your CV and a briefcover letter outlining your suitability in line with the requirements of theposition.

Closing date: Sunday26 July 2026 11:59pm AEST

If this opportunity interests you we encourage you to apply promptly. Pleasenote that only shortlisted applicants will be contacted.

Equity Diversity &Inclusion - Palladium is committed to embedding equity diversity and inclusioninto everything we do. We welcome applications from all sections of society andactively encourage diversity to drive innovation creativity success and good practice. We positively welcome andseek to ensure we achieve diversity in our workforce; and that all jobapplicants and employees receive equal and fair treatment regardless of theirbackground or personal characteristics. These include: (but are not limited to)socio-economic background age race gender identity and expression religionethnicity sexual orientation disability nationality veteran marital orIndigenous status.

Should you require any adjustments or accommodations to be made due to a disability or youare a neurodivergent individual or for any other circumstance please email ourteam at and we will be in touchto discuss.

Safeguarding- We define Safeguardingas all the actions taken by Palladium to protect our people communities wherewe work and our clients from harm including SexualExploitation Abuse or Sexual Harassment; Child Abuse in any form; Traffickingfor sexual exploitation of adults or children and any form of Trafficking ofchildren. We have zero tolerance for all forms of child abuse as well as sexualexploitation abuse and harassment and zero-tolerance for inaction to preventprotect against respond to and report harm. We are committed to ensuringthat all children and adults who come into contact withPalladium are treated with respect and are free from abuse. All successfulcandidates will be subject to an enhanced selection process includingsafeguarding-focused interviews and a rigorous due diligence process. Our Codeof Conduct and Child Safeguarding and Protection against Sexual ExploitationAbuse and Harassment Guidelines have additional details.

Required Experience:

IC