Compliance and Administration Officer

Position

Bacchus Marsh Grammar is an independent co-educational non-denominational Prep Reception to Year 12 School with three vibrant campuses in Melbournes west. The school prides itself on being an employer of choice and the professionalism diligence and quality of its staff.

We are seeking a highly organised and professional Compliance and Administration Officer to join the Administration team in a part-time ongoing role. Starting salary from $81976 (BSS C4.1) pro rata per annum plus superannuation based on experience and qualifications.

About the Role

Reporting to the Director of Administration with a secondary reporting line to the Company Secretary and Risk Manager the Compliance and Administration Officer provides operational and administrative support across a broad range of compliance and school administration functions. The Compliance and Administration Officer supports a range of administrative duties including;

• Support compliance and risk management activities including assurance programs and record management
• Monitoring mandatory staff training compliance and following up outstanding compliance
• Assisting with the implementation and maintenance of Child Safe Standards compliance
• Managing visitor sign-in processes and verifying compliance documentation including Working with Childrens Checks
• Managing accurate registers records and documentation
• Compliance checks and HR systems data entry
• Providing relief reception and general administrative support as required
• General Human Resources Administration support including but not limited to preparing routine correspondence and maintenance of organised filing archiving and document control systems
• Administering the Student Conveyance Allowance Program
• Liasing with transport providers families and relevant stakeholders regarding student transport matters
• Supporting finance-related administration tasks
• Assisting with the continuous improvement of compliance and administrative systems
• Taking minutes for OHS committee meeting

Key Selection Criteria

Qualifications/Licences

• Current Working with Children Check (Employee)
• National Criminal History Check (or willing to obtain)
• First Aid Certificate (or willing to obtain)
• Current Victorian Drivers Licence
• Demonstrated Experience and Skills
• Demonstrated experience in an administrative compliance governance or operational support role preferably within an education or similarly regulated environment.
• Highly developed organisational and time management skills with the ability to manage competing priorities meet deadlines and maintain a high level of accuracy and attention to detail.
• Strong administrative and computer skills including proficiency in Microsoft Office applications and confidence using digital systems databases and record management platforms.
• Demonstrated ability to maintain confidentiality and exercise discretion sound judgement professionalism and diplomacy when handling sensitive information.
• Strong interpersonal and communication skills with the ability to build positive working relationships and provide professional customer service to a broad range of internal and external stakeholders.
• Ability to work both independently and collaboratively as part of a team within a dynamic multi-campus environment.
• Demonstrated ability to interpret and follow policies procedures and compliance requirements.
• Flexibility and willingness to work across multiple campuses as required.

Desirable:

• Experience working within a school or educational environment.
• Familiarity with Child Safe Standards Ministerial Orders and compliance obligations within Victorian Schools.
• Experience using with school management systems compliance platforms or visitor management systems.
• Understanding of compliance and risk management principles.
• Experience supporting compliance audits training administration or regulatory reporting processes.

How to Apply

If this looks like the opportunity you have been looking for please click on the Apply Now button to commence the application process.

Please submit your application addressed to Mrs. Angelica Hill HR Manager. Your application should include a current resume and a one-page cover letter addressing the Key Selection Criteria.

Applications close: 9.00am Friday 26 June 2026.

All children and young people who come to Bacchus Marsh Grammar have a right to feel and be safe. We are committed to the safety and wellbeing of all children and young people. We are committed to providing a child safe and child friendly environment. The school regards its child safe responsibilities with the utmost importance. Further information is available on the schools website.