Administration Officer

About the Opportunity 

The Griffith School of Engineering and Built Environment (EBE) offers a broad range of engineering programs and has an active research culture which has helped foster strong links with high schools and community groups plus key industries on a local national and global level. 

As an Administration Officer youll take on complex local and global challenges using your skills and experience to drive meaningful changes.

Working as part of a cross-campus team you will contribute to addressing local and University-wide challenges by providing high-quality administrative support. The role will support compliance requirements facilitate change initiatives and contribute to the continuous improvement of School operations.

A key focus of the position is supporting research activities within the school including PhD student engagement initiatives providing administrative support to the Deputy Head of School (Research) and assisting with the coordination and delivery of research-related events and programs such as the Three-Minute Thesis (3MT) competition.

Heres how youll make it matter: 

• Provide high-quality administrative support across a broad range of functions including travel and space management records management information coordination and maintain review and suggest improvements of administrative processes and procedures.
• Undertake routine research and project support activities including data collection record keeping and preparing professional correspondence reports presentations and project applications. 
• Coordinate and support the planning and delivery of events high school visits workshops and other activities in the School.
• Provide secretariat support to committees working groups and project teams including coordinating meetings preparing agendas and minutes and monitoring the completion of action items
• Develop and maintain databases and online systems process procurement and financial transactions through University finance systems (e.g. payment and invoice requests) and contribute to the testing and implementation of new or upgraded business systems as required.
• Provide advice and guidance on administrative policies and procedures while contributing to the review development and continuous improvement of organisational policies processes and administrative practices.

About you
What matters most is your drive to create a brighter future that benefits all. Through our core principles of excellence ethics and engagement youll thrive on seeing the direct and lasting impact youll have on every community and every future.

This position serves as the first point of contact for both internal and external stakeholders.  As such professionalism strong organisational skills exceptional customer service and a positive solutions-focused approach are essential to building effective relationships and delivering high-quality support. Additionally the role is part of a broader school team requiring the ability to support cross-campus functions and contribute to team cohesion through open clear and effective communication. 

You will also have:

• An advanced diploma qualification and at least two years relevant work experience or an equivalent combination of relevant skills knowledge and experience. 
• Demonstrated experience providing high-level administrative support including  travel management records administration procurement recruitment coordination project support information management and continuous process improvement.
• Strong organisational written and verbal communication skills with experience preparing professional correspondence reports presentations meeting agendas and minutes along with the ability to interpret procedures contribute to policy implementation and provide clear advice and recommendations.
• Proficiency in the use of enterprise systems including finance human resources recruitment and records management platforms with experience processing invoices procurement activities and other administrative transactions.
• Proven ability to build and maintain effective relationships with internal and external stakeholders support committees and working groups coordinate events assist with staff trainingand contribute positively to a collaborative team environment.
• A demonstrated commitment to continuous learning adaptability and professional development with the ability to identify opportunities for improvement and embrace new ways of working.

What we can offer
This is a fixed-term 12-month full-time position primarily based at Griffith University Brisbane South (Nathan). As Griffith is a multi-site university you may be required to work across other locations.

Griffith Universitys sites are located on the lands of the Yugarabul Yuggera Jagera Turrbal Yugambeh and Kombumerri peoples.

Salary

HEW 5 Base range - $82415.66 - $92456.55 17% superannuation. Full package range - $96426.31 - $108174.16.

Additional Information :

Why join Griffith 
 
As a values-led organisation at Griffith University weve worked hard to create a dynamic and strong organisational culture. We offer: 

• Wide range of Learning and Development opportunities 

• Mix of on campus and work from home options available and a supportive work environment 

• Salary packaging options and corporate health discounts 

• Generous leave entitlements including paid parental leave and leave loading 

• Support with future learning opportunities through our educational staff assistance scheme 

• Opportunities for internal mobility 

• Health Safety and Wellbeing initiatives on campus Gym facilities 

At Griffith were committed to providing a safe and inclusive environment for all - whoever you are and wherever youre from. If you require any accommodations we welcome you to let us know so we can work with you to participate fully in our recruitment experience.

Griffith University values diversity inclusion and flexibility and we encourage Aboriginal and Torres Strait Islander and people of all backgrounds to apply. For more information please visit ourEquity Diversity and  University is committed to fostering a safe respectful and inclusive community for alignment with the National Higher Education Code to Prevent and Respond to Gender-based Violence (2025) Griffith University includes a declaration as part of the recruitment journey to uphold the values and standards of our University also maintains a strict zero-tolerance policy against all forms of modern slavery. For more information please refer to GriffithsModern Slavery Policy. 

How to apply 

Please submit your application online and ensure it includes the following: 

• A covering letter outlining your suitability for the role please refer to the qualifications above and the position description.

• Current curriculum vitae/resume including full contact details 

For application and recruitment advice please reach out to Laura Whitworth Talent Acquisition Partner on

Closing date: Monday 17 August at 11:59pm. All applications must be submitted online.

Remote Work :

No

Employment Type :

Full-time