APS4 Record Service Officer

Position: APS4 Records Services Officer

Location: Brisbane QLD

Start date: ASAP

Duration: Approx. 6 months with potential to extend

Pay rate: $54.88 per hour plus 12% super

Requirements: Must be an Australian citizen at time of application and have records management experience (preferred)

Overview

Our Federal Government client is seeking an APS4 Records Services Officer to join their Records Operations team. This role supports the preparation coordination quality assurance and transfer of physical records to the National Archives of Australia (NAA).

This role combines hands-on operational records management activities with coordination and quality assurance responsibilities. The successful candidate will support records preparation activities review documentation and metadata provide guidance to team members and contribute to the efficient delivery of records management operations in accordance with established procedures and work health and safety requirements.

Responsibilities

Prepare paper records for transfer in accordance with established procedures and work instructions.
Coordinate records preparation activities for defined record groupings including sequencing and prioritising work to meet agreed deadlines.
Review and quality assure transfer lists metadata and supporting documentation prepared by APS3 staff.
Identify documentation and metadata issues and ensure corrective action is undertaken prior to submission.
Consolidate records information and supporting documentation into transfer proposals and NAA consignment paperwork.
Update and maintain metadata within approved records management systems.
Liaise with the National Archives of Australia and other stakeholders regarding operational records transfer matters.
Monitor work progress and escalate risks issues or delays to the Team Leader as required.
Provide technical guidance and support to APS3 staff undertaking records preparation activities.
Identify opportunities for process improvements and contribute to continuous improvement initiatives.
Undertake manual handling tasks including moving archive boxes and packing pallets in accordance with WHS requirements.
Support records management projects and undertake additional duties as directed.

Experience/Requirements

Experience in records management information management administration operational support logistics or a similar environment (records management preferred)
Demonstrated ability to apply established procedures and exercise judgement to ensure work is completed accurately and efficiently.
Experience reviewing validating and maintaining data records documentation or metadata.
Strong attention to detail and ability to identify and resolve issues within established guidelines.
Experience using Microsoft Excel and other digital systems to track review and report on work activities.
Ability to coordinate work activities manage competing priorities and meet agreed deadlines.
Demonstrated ability to provide guidance quality assurance or support to team members.
Strong written and verbal communication skills with the ability to liaise effectively with internal and external stakeholders.
Ability to work independently while contributing positively to a team environment.
Commitment to workplace health and safety requirements.
Ability to undertake manual handling duties including lifting boxes up to 10kg.

Apply now or contact SOS Recruitment onfor a confidential discussion.

PLEASE NOTE: Applications for this role will close on 19 June 2026. If your application is received after this date well be happy to keep your CV on file for similar opportunities that may come up. We encourage you to apply even if the closing date has passed.

SOS Recruitment is committed to workplace diversity and equity in employment. We encourage applications from Aboriginal and Torres Strait Islander peoples people with disabilities women people with family responsibilities and individuals from diverse cultural linguistic religious and LGBTIQ backgrounds.