Administrative Assistant Services

Role available: Administrative Assistant Services

Opportunities: Permanent - Full time

Commencement date: Term 4 2026

Oakhill College is an Independent Catholic Secondary School in the Lasallian tradition located in Castle Hill NSW. The College has an enrolment of approximately 2250 students with boys in Years 7 to 10 and a co-educational setting in Years 11 and 12. Oakhill offers a wide range of subject choices and extra-curricular activities fostering the holistic development of each student.

Enriched by the core values of Lasallian education Oakhill College supports high school students to understand and celebrate the Catholic faith. We aim to provide a curriculum which inspires motivates and challenges students to maximise their potential. We understand that no two children are the same and we nurture and celebrate their gifts whatever form they may take.

Why Oakhill College

The College is dedicated to delivering innovative high-quality teaching and learning supported by outstanding facilities and resources. Staff benefit from a dynamic collaborative and supportive team environment that values community academic excellence pastoral care and ongoing professional development.

We are committed to supporting the wellbeing development and career progression of our staff. Employee benefits include discounted gym memberships through Fitness Passport access to the College aquatic centre paid parental leave and generous portable long service leave across participating Catholic schools. Staff also benefit from a strong culture of professional learning with a generous professional development budget supporting both in-school and external training opportunities. Additional benefits include annual flu vaccinations and access to an Employee Assistance Program (EAP).

The role

Reporting to the Administration Manager the Administration Assistant Services plays a key role in supporting the successful delivery of College events and operational services. The position provides administrative logistical and coordination support across a wide range of activities helping ensure the smooth day-to-day operation of the College.

• Contribute to a safe inclusive and supportive learning environment.
• Assist with planning scheduling and coordinating College events
• Manage event logistics workflows approvals and stakeholder communications
• Coordinate suppliers contractors catering and venue bookings
• Prepare event documentation resources and communications
• Obtain quotes and support procurement processes
• Process invoices receipts and expense tracking
• Create and manage events through TASS and/or TryBooking
• Support purchasing of stationery and operational supplies
• Manage mail-outs deliveries and lost property processes
• Provide relief support to front-of-house administration staff when required
• Deliver high-quality administrative support across Services functions and assist during peak periods and staff absences.

The successful candidates will:

• Exceptional organisational and administrative skills
• Strong interpersonal skills and a commitment to excellent customer service
• The ability to manage multiple priorities and meet deadlines
• Flexibility and resilience in a fast-paced environment
• The ability to work effectively both independently and as part of a team
• Hold current and unrestricted working rights in Australia.
• Demonstrate a strong commitment to the mission and values of Catholic education.
• Uphold the Colleges safeguarding standards and child protection policies and procedures.
• Support and promote the Lasallian ethos and traditions of the College.
• Contribute as an innovative collaborative and engaging member of the College community.

How to Apply

All applications should be submitted via the College website

Your application should include:

• Current CV
• Cover letter (two pages maximum)
• Three referees including your current employer / principal

Applications close 4pm Wednesday 16 September 2026.

The College will consider candidates as they apply and encourage early application. Interviews may commence prior to the closure date.

Oakhill College is committed to child safety and Safeguarding Standards and the health safety and wellbeing of our students staff and school community. You can access the Colleges Safeguarding Commitment Statement here.

This role is classified as child-related and therefore requires a NSW Working with Children Check prior to commencement of employment.

Additional rigorous checks conducted prior to confirmation of employment include National Police Check references background identity work rights and statutory checks.

We ask recruitment agencies not to contact us regarding this vacancy.