Administrative Assistant APAC Construction

This position offers you the opportunity to expand your skills and experience as you support the Digital Realty team through a variety of administrative tasks basic bookkeeping schedule and and learn about the department and its services from a highly-talented and experienced team. As part of the team youll enjoy the best of both worlds: the close-knit atmosphere of our office as well as the stability and resources of a respected and growing corporation. We are proactive about helping our people grow and develop and as Digital Realty continues to grow well be looking for proven players to move up. Digital Realty Trust Inc. focuses on delivering customer-driven data center solutions by providing secure reliable and cost-effective facilities that meet each customers unique data center needs.

Inthisroleyouwillspendapproximately75%ofthetimeservingasthe rightarmtotheVPs keeping things organized doing project work acting as gatekeeper and always using strong judgment to filter external people seeking their time. Specifically you will be responsible for:

• CreatingPowerPointsWorddocsandotherpresentationcollateral

• Trackingandmanagingexpensereports

• Projectprep-work/research

• Purchaseordergeneration

• Coordinateinternalandexternalmeetings

• Organiseandmaintaindiariesandmakeappointments

• Arrangetravelvisasandaccommodation

• Provideadminsupporttospecificprojectsandresearchteams

• AssistwithOnboarding&Offboardingofemployees

• Meetandgreetvisitorsatalllevelsofseniorityensuringguests(especiallycustomers)are comfortable and needs are taken care of at all times

• CoverreceptionistdutiesinOffice

• CoverdutiesofotherAdministrativeAssistant/ExecutiveAssistantasandwhenneeded

• Additionaltasksasassigned

YoullplayakeyroleinkeepingtheteamlocatedthroughoutAPACRegionconnectedand managing administrative tasks. Specifically you will:

• Coordinatebusinessactivitieswithinthegroup

• Respondtogeneralinquiriesandprovideinformationasneeded

• Assistwithtravelarrangementsandprocessexpensereimbursementrequests

• Organizemeetingresourcesandlogistics

• Preparemeetingagendasandrecordmeetingminutes

• Performadministrativedutiessuchasupdatingdatabasespreparingmaterialsformeetings preparing Board materials etc.

• MinimumDiplomapreferablyinBusinessManagementAccountingCommunicationora related field

• 3yearsofrelatedadministrative/officeexperience

• Aprofessionalandarticulatepresenceandcomfortinteractingwithseniorexecutives

• ProficiencyinMicrosoftWordExcelPowerPointandOutlook

• Experiencedevelopingpresentationsandmanagingspreadsheets

• Strongwritingskillsincludingaccurategrammarspellingandpunctuation

• Excellentcustomerserviceskills

• Strongorganizationalandtime-managementskillswithstrictattentiontodetail

• Theabilitytomultitaskandmanagemultipleactivitiesandpriorities

• Afriendlypeople-orientedapproachandtheabilitytointeracteffectivelywithcustomersand co-workers

• Theabilitytoexpressideasclearlyinwrittenandverbalcommunications

• Astrongsenseofownershipandgoaldrivenpersonality

• Resourcefulnessandtheabilitytoachievegoalsindependently

• Reliabilityandpunctuality

Note:thisdescriptionisintendedtogive youageneraloverviewofthepositionandisnotan exhaustive listing of duties and responsibilities.