Administration Officer | Recruitment 0.8 FTE (Corio Campus)

The Opportunity

We areseekingaproactiveand team focussedAdministration Officerto provide contemporarysupporttoour recruitment functionsupporting hiring a new rolewhich you can make yourown andincludessomereception cover and general administration duties as part of the greaterEmployee Engagementand Administration team.

This is a 30 hour per weekrole 2 years fixed term withview to permanency.

This rolecould suit

• An experiencedAdministratorlooking for flexibility or

• AnHR administrator witha passion for recruitmentor

• AReceptionistlookingto expand into AdministrationorRecruitment

What you will be doing

• Coordinate recruitment activitiessuch as drafting ads acting as key contact for candidates arranging interviewsmanagingcalendarsandmeeting rooms and arranging travel andaccommodationas necessary.

• Support hiring managers with updates coordination and recruitment administration includingmaintainingaccuraterecords across various systems.

• Coordinate pre-employment checks and ensure all compliance documentation is completed during the onboarding stage

• Manage theexpression of interestemploymentinbox.

• Occasionalassistancewithselectionvia phone screeningandcoordinatingadditionalscreening methods.

• Provide general recruitment and administrative support including assisting with process improvements and projects.

• Provide support across broaderEmployee Engagementteam activities including backfilling team members preparing ad hoc reportsand contributing to projects and initiatives asrequired.

• Provide reception coveragefourlunchtimes per week and during periods of leaveincludingmanagingincoming calls greetingvisitors andmaintainingsmooth day-to-day reception operations.

• Undertake a range of general administrative tasks to support other teams including backfillingother Administration staff during absences asrequired.

Further detailed information can be found in the PositionSuccess Profile.

What we are looking for

• Proven experience in a similarrecruitment or administrationrole in a busy environment.

• Strongorganisational and time management skillswith attention to detail.

• Excellentcommunicationand interpersonalskillswithconfidence to talk over the phone.

• Exceptionaladministration skillsincluding the ability to manage documentation recordsanddata entry.

• Commitment to delivering a positiveprofessionaland responsivecustomer service.

• Ability to build relationshipsatallstakeholderlevels.

• ProficiencyinMicrosoft OfficeSuiteincluding SharePoint and Teams.

• Ability to learndigital tools/systemsquicklyincludingapplicant tracking system.

• Practical and critical thinkerwithproblem solving ability.

• Demonstrates exemplary ethicaland confidentialitystandards.

• Resilient with a positive attitude.

• Flexible in responding to changing hiring needs.

• Ability to work independently and as part of a team to meet deadlines.

• Exemplary commitment to ethicality and confidentiality.

• A positive attitude and an authentic resilientcuriousand compassionate character.

What we offer

• Commitmentto creating an environmentand the opportunitieswhere dedicated people can do their best workand continue todeveloppersonally and professionally.

• Attractivesalaryand superannuationfor 0.8 FTE.

• Arange of benefits such asaccess to the Schools Wellbeing Centreand daily lunch during the school term.

• Working in a dynamicinternationalboarding school environment with alargecross section of employee roles.

About us

Geelong Grammar School is one of the worlds leading co-educational boarding and day schools. Offering exceptional educational opportunities acrossthreecampuses from Early Learning to Year 12 Geelong Grammar School is committed to making a positive difference for studentsstaffand the community. We believe in prioritising wellbeing adventure creativity and academic rigour and we value wisdom.

For further details and/or to apply visit the Employment page on our website: Information &How to apply

Thisrole has flexibility of hours for the right candidate.

Pleasesubmita resumeandcover letteroutlining your suitability for the role.

Applications close at10:00pmonSunday19 July 2026

Please be aware that applications will be reviewed as they aresubmitted and interviews and offers may occur prior to the closing date.

Geelong Grammar School is committed to the safety of all students and has a zero tolerance of student abuse.