Administration Officer Receptionist

• Part-time (0.6 FTE) ongoing position 
• Based at headspace Dandenong on the lands of the Boon Wurrung People
• $33.33 per hour 12% Super Generous Salary Packaging benefits of up to $18550

Help create a space where young people feel supported from the moment they walk in.
Are you passionate about supporting young people and thrive in a fast-paced people-focused environment If you have experience in medical or health administration and enjoy creating welcoming well-run spaces wed love to hear from you.

At headspace Dandenong were all about making a difference in the lives of young people aged 1225. Our centre is a vibrant inclusive and safe space where young people can access support for their physical and mental health alcohol and other drugs and work and study needs. Were looking for someone who shares our passion and can bring warmth professionalism and a sense of fun to our front desk.

Your role your impact
As our Administration Officer youll be the first point of contact for young people and families setting the tone for a safe inclusive and supportive experience.

Youll play a key role in keeping our Youth Health Clinic and centre running smoothly supporting clinicians and ensuring every visit is efficient professional and approachable.

Key responsibilities:

• Manage reception and medical administration for the Youth Health Clinic including client arrivals Medicare details and appointment bookings
• Own the first point of contact experience greeting visitors answering calls and responding to queries with warmth and professionalism
• Create and maintain accurate medical records and client data in our systems
• Support clinicians GPs and nurses with a range of administrative tasks
• Coordinate room bookings and keep communal spaces welcoming and organised
• Assist with onboarding and training new staff in admin procedures and systems
• Demonstrate initiative by seeking guidance and clarifying processes when needed

Who were looking for
Youll thrive in this role if you:

• Have at least two years experience in an administrative role ideally within a health or youth-focused setting
• Enjoy working with young people and creating positive experiences demonstrated through your ability to connect and communicate with them
• Have exceptional customer service and communication skills with a professional and empathetic approach
• Are organised detail-focused and confident managing competing priorities
• Learn new systems quickly and are confident with Microsoft Office

What will make you stand out

• Experience working in a youth health or community setting
• Experience supporting multidisciplinary teams

Whats in it for you 
Each is the lead agency for headspace. At Each youll be supported to be your best.

We provide:

• Supportive & inclusive culture  Work with like-minded colleagues and leaders who genuinely care
• Boost your take-home pay  Not-for-Profit Salary Packaging (up to $15900 tax-free per year) plus an extra $2650 tax-free for meals and entertainment.
• Professional development & training  Access mentoring supervision leadership pathways and discipline-specific learning.
• Support your wellbeing with access to Fitness Passport  discounted access to hundreds of gyms pools and fitness facilities nationwide for you and your family
• Endless career opportunities  With over 200 programs across QLD NSW ACT TAS 
  and VIC there are plenty of pathways to progress
• Free confidential support  Our Employee Assistance Program is available for you and your family
• More leave when you need it  5 weeks annual leave personal/carers leave family & domestic violence leave and the option to purchase extra leave

Additional Information :

Upon application please upload your resume and a brief cover letter addressing your suitability for the role.  

To view the full Position Description click here or visit go to Work With Us - Careers - Open Roles and search for this position.

For more information or a confidential conversation contact Deirdre Brown Manager headspace Dandenong at

Applications Close: Friday 10th July 2026

Applications will be reviewed as they are received. Interviews may take place during the advertising period so dont miss out and apply today!

Our Commitment to Inclusion at Each
At Each inclusion is at the heart of how we work connect and care. Were committed to a workplace where everyone feels safe respected and able to be themselves. We celebrate diversity in all its forms including Aboriginal and Torres Strait Islander Peoples LGBTIQA communities people with disability people from diverse cultural and faith backgrounds people with lived and/or living experience and people of all age and genders. Each is a child safe organisation with zero tolerance for child abuse and we are committed to protecting the safety and wellbeing of all children and young people.

Next Steps in the Hiring Process 
Learn more about next steps check out our Hiring Process Guide.

We are a 2026 Circle Back Initiative Employer - we commit to respond to every applicant.  Didnt find the perfect role today Join our Talent Community and be the first to hear about new Each opportunities! 

Remote Work :

No

Employment Type :

Part-time