Administration Officer

AdministrationOfficer Office of the CEO

WHY US:
We believe in the future of Liverpool and that our future is bestdescribed in the Community Strategic Plan (CSP).
Were a connected team with a shared purpose determined to get the bestresults on the things that matter most for our community and people. We liveour culture with a mindset of A betterway every day.

JOBDETAILS
1 X Permanentfull Time 35hours 5 days/week CompetitiveSalary

JOB DESCRIPTION
Reportingdirectly to the Senior Manager Strategic Portfolio within the Office of theCEO this Administration Officer position provides high-level executiveproject governance and administrative support across a diverse portfolio ofstrategic initiatives.
The positionplays a critical role in coordinating reporting stakeholder engagementexecutive communications governance documentation and operational activitiesto support the successful delivery of Council priorities.
Key responsibilities:

• Coordinate operational financial and resource reporting within required timeframes.
• Provide high-level technical and administrative support to enhance team workflows processes and collaboration.
• Prepare collate and maintain project documentation submissions and records ensuring professional presentation standards.
• Support the development review and delivery of policies procedures internal audits business cases and corporate reports including the Delivery Program and Operational Plan.
• Coordinate Council requests referrals and workflow assignments through TRIM and Pathway.
• Provide timely professional and responsive service to internal and external stakeholders.
• Draft responses for Mayoral Councillor and CEO requests customer enquiries and media-related correspondence.
• Coordinate executive calendars meetings and stakeholder engagements as required.
• Prepare executive briefings reports business cases and presentations for senior leadership Council and external stakeholders.
• Assist with governance and reporting functions associated with the Office of the CEO.
• Draft and coordinate confidential correspondence briefing notes and executive communications.
• Maintain administrative procedures and process purchase orders requisitions and corporate credit card reconciliations.

ABOUT YOU
Thesuccessful applicant will demonstrate:

• Relevant qualifications (Certificate IV or Diploma) or equivalent experience in a technical office governance legal or related environment.
• Experience coordinating corporate reporting and contributing to financial and budget reporting.
• Strong time management and organisational skills with the ability to manage competing priorities and meet deadlines.
• High levels of accuracy and attention to detail with strong proficiency in Microsoft Word Excel and PowerPoint.
• Experience handling complex enquiries and complaints in a professional and effective manner.
• The ability to work independently within a multidisciplinary team and across a complex organisation.
• Demonstrated capability in making decisions relating to administrative systems and procedures.
• Excellent written and verbal communication skills with a strong commitment to customer service.
• A commitment to the continuous improvement of administrative systems and processes.
• An understanding of records management procedures and experience using records management systems.
• Experience supporting senior executives leadership teams boards or governance functions.
• Demonstrated ability to manage confidential and sensitive information with discretion.
• Exceptional stakeholder management and relationship-building skills.
• Experience preparing professional reports correspondence business cases board papers or executive briefings.
• Advanced Microsoft 365 skills including Outlook Teams Word Excel and PowerPoint.
• Current Class C Driver Licence or Provisional Licence.

WHY JOIN US

This role offers a uniqueopportunity to work within the Office of the CEO and contribute to strategicinitiatives that help shape the future of Liverpool.
You will apply your executivesupport governance and project coordination skills in a collaborativeenvironment while enjoying work-life balance and making a meaningfulcontribution to the local community.

BENEFITSOF WORKING AT LCC

• Salary will be based on the successful applicants skills experience and competencies within the advertised range.
• Flexible work arrangements including office and work-from-home options.
• A passionate energetic and supportive multidisciplinary team environment.
• Modern office facilities located in the heart of the Liverpool CBD.
• Professional development opportunities including training courses and study assistance.

Liverpool City Council is committed to providing aworkingenvironment that supports all employeesto reach their full potential.

To be eligible to apply for permanent positions atLiverpool CityCouncil you need to be an AustralianCitizen or Permanent Resident.

We welcome candidates from all backgrounds and value diversity andinclusion inour workplace. We encourage all applicants including Firstnation people peoplewith disability LGBTIQ and culturally diversecommunities to join Council.

All successful candidates will berequired to obtain a National Police Check as part of the recruitment processand may be required to undergo a pre-employment medical check

HOW TO APPLY:Please click the Apply button above. Applicants must submit acovering letter current resume and response to the selection/essentialcriteria questions which will be shown once you commence your application

Click here for a copy of the position description

CLOSING 10AM 31st July 2026

Be part of creating the future for further information about the positionplease contact Samata Billa Talent Acquisition Partner

Required Experience:

Unclear Seniority