Administration Assistant – Remote

Administrative Assistant

• Location: Work from Home
• Work Type: Part Time (22.8 hours per week spread over 3-5 days)

About Us

At Specialised Health we deliver high-quality allied health and exercise physiology services that make a real difference in peoples lives. Our environment is fast-paced ever-changing and driven by a passionate team. We are looking for an adaptable proactive and detail-oriented Administrative Assistant to provide seamless operational support to our internal teams Exercise Physiologists (EPs) and external stakeholders.

The Opportunity

Reporting directly to the Administration Manager you will play a pivotal role in keeping our daily operations running like this role you will manage core duties including referral and data entry file maintenance equipment procurement and stakeholder communication.

If you thrive when thinking on your feet love problem-solving outside the box and possess an eagle eye for detail we want to hear from you!

Key Responsibilities

• Data Entry & File Management: Accurately enter new patient referrals into our CRM manage funding details coordinate GP consent forms and maintain total data integrity.
• Communication & Coordination: Act as a professional point of contactbooking client appointments sending introductory communications and proactively liaising with General Practitioners and insurance claims managers.
• Procurement & Financial Admin: Manage the ordering and timely distribution of clinical/office equipment coordinate with vendors track shipments and process invoices/expenses.
• Quality & Compliance: Monitor service standards ensure strict adherence to company guidelines and service level timeframes and escalate operational issues promptly.
• Team Support: Deliver dynamic time-management to prioritize fluctuating workloads supporting our EPs and internal admin teams efficiently.

Position Requirements

CRITICAL ELIGIBILITY NOTE: Candidates MUST currently reside and have full working rights in Australia to be considered for this role.

Preferred Experience (Highly Regarded):

• Direct administrative experience within Occupational Rehabilitation Allied Health Medical Admin or the Insurance/Compensable schemes sector is strongly preferred.

Skills & Qualifications:

• Proven track record in general administration support or operational coordination roles.
• Excellent written and verbal communication skills with a confident professional telephone and email manner.
• High proficiency in Google Suite Microsoft Office and CRM software systems.
• Strong organisational and exceptional time-management skills with the ability to work independently.
• Strongly detail-oriented with a dedicated focus on data quality integrity and compliance.
• Demonstrated ability to work independently exercise initiative and problem-solve effectively in a fast-paced environment.

Whats on Offer

• $55000 pro-rated to 0.6 FTE plus superannuation and laptop.
• A supportive collaborative and professional team environment led by an experienced Administration Manager.
• The chance to work with a leader in the allied health space.
• A dynamic role where your problem-solving skills and initiative will be truly valued.
• Enjoy the consistency of a permanent work-from-home arrangement.
• Possibility to grow to Full-Time role in 12months

How to Apply

If you meet the above criteria and are ready to take on a rewarding challenge click

Apply for this job

and submit your resume along with a cover letter detailing your relevant experience in Allied Health Occ Rehab or Insurance admin. If you have any questions please email or