Administration Assistant 12 month fixed term contract

For nearly 150 years Davies Collison Cave (DCC) have beenprotecting creativity and embracing innovation. We are one ofthe largest most respected Intellectual Property Firms servicinglocal and international clients with offices in Australia NewZealand Singapore Hong Kong and Malaysia. Our renownedteam of talented professionals work with world-class clients andbrands across three legal services areas: Patents; Trademarks andIntellectual Property law.

We work with a full range of clients including largeinternational companies foreign patent attorneys local companiesand start-ups Universities and research organisations andindividual inventors. We work proactively and in closecollaboration with our clients to ensure they receive high qualitycommercially-relevant advice and outcomes.

The strength of DCC is and has always been the experience andexpertise of our people. Many of our practitioners arerecognised as world leaders in their field. Our values ofexcellence through collegiality and engaging leadership haveallowed us to attract the finest talent with diverse skills andbackgrounds and access to rewarding and fulfilling careerpathways.

About the role

DCC is looking for an Administration Assistant that forms partof the Administrative Operations Team (AOT) on a 12 month fixedterm contract. This role fills a critical administrative rolewhich supports Davies Collison Cave leading Patent and Trade MarkPractices across Australia and Asia reporting to the OperationsManager.

The role requires a strong focus on accuracy timeliness andservice delivery with a consistent commitment to maintaining highservice standards for Principals operators and internalstakeholders. You will be part of a busy friendly teamworking in a collaborative and supportive environment.

This is an in office role 9am-5pm five days a week.

Key Responsibilities

Administration Assistant

• Learn and understand the in-house processing systems for incoming electronic transmissions and physical related correspondence
• Read process and distribute incoming electronic correspondence received to the DCC central email address
• Process incoming electronic and physical correspondence for scanning and filing into the DCC Document Management System
• Participate in the accurate filing and storage of physical correspondence
• Participate in the processing of incoming physical correspondence reading sorting distribution and delivery
• Participate in the team by providing assistance with other general duties in the Administration Assistant Team
• Develop and maintain a high level of customer service to DCC Principals Attorneys and internal staff at all times
  
  

Operational Support

• Prepare tax invoices in accordance with firm processes.
• Provide administrative and operational support to the Trade Mark Operations group as required.
• Assist other AOT functions where needed as directed by the AOT Trade Mark Coordinator & Operations Manager.
  
  

About You

• Exposure to administration data entry and document management systems
• Strong organisational skills with the ability to manage competing priorities and meet critical processing requirements.
• High level of attention to detail and commitment to data accuracy.
• Well-developed written and verbal communication skills.
• Strong customer service mindset with a professional and responsive approach.
• Proficiency in Microsoft Office:
  • Outlook
  • Word
  • Excel
• Inprotech and iManage experience is an advantage
• Understanding of data quality control processes.
• Reliable and detail-oriented
• Team-oriented with a collaborative approach
• Proactive and adaptable
• Professional and service-focused

Why join us

This is an exciting and dynamic role within a very supportive andinclusive team working with an internationally recognised firmwhile developing your career.

The benefits of working with DCC extend well beyond professionalexperience. We understand what is important to our people and weoffer a highly collaborative work environment to support our teamto excellence. DCC has been recognised by Diversity CouncilAustralia as an Inclusive Employer provides flexible and hybridworking arrangements offers paid parental leave paid birthdayleave and volunteering leave. DCC also provides a range ofwell-being initiatives throughout the year.

If you are ready to take on a rewarding role where you can growand make an impact wed love to hear from you! Please applyclicking the Apply button where you will be redirected to DCCscareer page to attach a resume and cover letter. Please noteonly those candidates with full unconditional work rights will beconsidered.

We look forward to learning more about you.