Office Manager/Executive Assistant to Chairman & CEO

Support Chairman & CEO:

• Manage and maintainChairman & CEO’s calendar including scheduling appointments, internal/external meetings and conference calls.
• CoordinateChairman & CEO’s travel itineraries, flights, hotel accommodation, rental car and other travel needs.
• Draft and edit correspondence, communications, presentations and other documents on behalf ofChairman & CEO .
• Complete monthly expense reconciliation forChairman& CEO’s expenses.
• Secure appropriate signatures and track documents through the approval process on behalf ofChairman& CEO.
• Serve as a liaison with internal staff at all levels.
• Interact with external partnerson behalf of Chairman & CEO..
• Provide assistant and support toChairman & CEO onstrategicoperations on various projects such as research, analysis,corporate communication with strategic partners.
• Prepare agendas for meetings, briefing materials and presentations as needed to support theChairman& CEO.
• Provide administrative support toChairman& CEO in order to increase his availability for executive level responsibilities.

Office Manager tasks:

• Oversee all administrative tasks in the office, compliance with Mena Group established policies and procedures.
• Supervise Administrative team to fulfill properly all daily office functions ensuring the organization and staff have a satisfying work environment.
• Regularly check maintenance of office equipment to maintain professional quality.
• Perform other related duties as required

Job Requirements

• Bachelor of business administration "or equivalent".
• Minimum 5-8 years of experience in the same role
• Excellent English and Arabic languages proficiency.
• Computer literacy and proficiency in Microsoft Office.
• Excellent business communication skills.
• Excellent time management skills
• Attention to detail is a must as well as strong organizational skills.
• Must be committed to establishing and maintaining effective organizational systems within an office environment.
• Experience of work in international environmentis a strong plus.
• High level of professionalism and a strong ability to relate to people of all business levels.
• Understanding of project management and the skills needed to forecast and plan ahead.
• Effective interpersonal communication style particularly with Board members, executives and senior level staff.
• Passionate, enthusiastic, team player, with good judgment and an ability to work in a fast-paced environment and adapt quickly to changing needs and priorities; proven ability to prioritize and manage multiple tasks simultaneously with little direction.
• Strong problem solving skills.