HR Administrative Assistant

Job Description

Admin Role

• Attend and organize meetings and prepare minutes of meetings for follow up on action items.
• Prepares internal newsletter for all staff.
• Handles incoming calls.
• Answer, screen and forward incoming phone calls
• Handle incoming, outgoing calls, correspondence, emails and all tasks required; - Administrate all the administration tasks including printing, photocopying, filing, and scanning the documents as needed.
• Organize and prepare staff's meetings and follow up with the different departments on the requested actions
• Carry out administrative duties of the department to fulfil the needs of all employees.

HR Role

• Responsible for all Personnel
• Open new social insurance files
• Follow up with all employees
• Processing all personnel action forms and ensuring proper approval.
• Follow up, prepare all belongs to insurance office like sick leaves and insurance form 1, 6, 2.
• Prepare and update employment records related to hiring, transferring, promoting, and terminating.
• Responsible for Archiving and review employee files
• Responsible for hiring process according to Egyptian Labor Law and all work related to social insurance and labor offices.
• Handle all the complaints made by the employees.
• Follow up dealing with insurances, the labor office with the monthly and annual payments, and fulfill the inspections.
• Create and update personnel records for each employee and maintain the employee database system

Job Requirements

• Education: Bachelor degree.
• Gender: Female
• Experience: 2-5 years of working experience in administration & HR personnel.
• Languages: Fluency spoken and written English.
• Proficiency in Microsoft Office Suite
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks