Personal Assistant

Dar es Salaam - تنزانيا

الراتب شهرياً: لم يكشف

الخبرة المطلوبة: 5-8سنوات

تاريخ النشر: نُشرت قبل 3 ساعة

عدد الوظائف الشاغرة: 1 عدد الوظائف الشاغرة

سجل للتقديم

ملخص الوظيفة

Job SUmmary

Personal Assistant will provide high-level administrative organizational and operational support to senior management within the construction company. The role requires exceptional coordination skills discretion and the ability to manage complex schedules projects and communications across multiple construction sites contractors consultants and stakeholders. The ideal candidate will be proactive highly organized detail-oriented and capable of working in a fast-paced deadline-driven construction environment.

Responsibilities;

Provide comprehensive administrative support to the Managing Director/CEO/Project Director.
Manage executive calendars appointments meetings and site visits.
Screen prioritize and respond to emails calls and correspondence on behalf of management.
Draft review and format professional correspondence reports presentations and memos.
Maintain confidential files contracts agreements and company records.
Assist in coordinating construction projects meetings and site activities.
Track project timelines deliverables and deadlines; follow up with project managers and engineers.
Prepare and circulate meeting agendas minutes and action trackers.
Liaise with consultants contractors suppliers and internal teams to ensure smooth communication.
Support tender documentation project reports and progress summaries
Organize board meetings project review meetings and client presentations.
Coordinate logistics for meetings site visits and inspections.
Act as a key point of contact between senior management and external stakeholders (clients government authorities consultants suppliers).
Maintain professionalism and confidentiality in all communications.
Prepare project updates executive summaries and management reports.
Maintain organized digital and physical filing systems for contracts drawings permits and approvals.
Assist with compliance documentation licenses and statutory submissions.
Ensure proper documentation control and version tracking for construction-related documents.
Assist with preparation of budgets expense tracking and cost reports.
Process invoices payment requests and expense claims for approval.
Support procurement activities including purchase orders supplier follow-ups and contract documentation.
Maintain records of supplier agreements and project costs.
Arrange local and international travel accommodation and transport for executives.
Coordinate logistics for project-related travel site mobilizations and meetings.
Prepare travel itineraries and expense reconciliations.
Ensure smooth day-to-day office operations.
Coordinate with HR Finance and Operations departments as required.
Manage office supplies equipment and administrative service providers.
Support onboarding of senior staff and project consultants when needed.

Requirements

Minimum 57 years experience as an Executive Assistant or Senior Administrative Assistant.
Previous experience in a construction engineering real estate or infrastructure company is highly preferred.
Proven experience supporting senior executives or directors.
Strong proficiency in MS Office (Word Excel PowerPoint Outlook).
Experience with project management tools and document control systems is an advantage.
Ability to read and understand basic construction documentation is a plus.

Job SUmmaryPersonal Assistant will provide high-level administrative organizational and operational support to senior management within the construction company. The role requires exceptional coordination skills discretion and the ability to manage complex schedules projects and communications acros...

Job SUmmary

Responsibilities;

Provide comprehensive administrative support to the Managing Director/CEO/Project Director.
Manage executive calendars appointments meetings and site visits.
Screen prioritize and respond to emails calls and correspondence on behalf of management.
Draft review and format professional correspondence reports presentations and memos.
Maintain confidential files contracts agreements and company records.
Assist in coordinating construction projects meetings and site activities.
Track project timelines deliverables and deadlines; follow up with project managers and engineers.
Prepare and circulate meeting agendas minutes and action trackers.
Liaise with consultants contractors suppliers and internal teams to ensure smooth communication.
Support tender documentation project reports and progress summaries
Organize board meetings project review meetings and client presentations.
Coordinate logistics for meetings site visits and inspections.
Act as a key point of contact between senior management and external stakeholders (clients government authorities consultants suppliers).
Maintain professionalism and confidentiality in all communications.
Prepare project updates executive summaries and management reports.
Maintain organized digital and physical filing systems for contracts drawings permits and approvals.
Assist with compliance documentation licenses and statutory submissions.
Ensure proper documentation control and version tracking for construction-related documents.
Assist with preparation of budgets expense tracking and cost reports.
Process invoices payment requests and expense claims for approval.
Support procurement activities including purchase orders supplier follow-ups and contract documentation.
Maintain records of supplier agreements and project costs.
Arrange local and international travel accommodation and transport for executives.
Coordinate logistics for project-related travel site mobilizations and meetings.
Prepare travel itineraries and expense reconciliations.
Ensure smooth day-to-day office operations.
Coordinate with HR Finance and Operations departments as required.
Manage office supplies equipment and administrative service providers.
Support onboarding of senior staff and project consultants when needed.

Requirements

Minimum 57 years experience as an Executive Assistant or Senior Administrative Assistant.
Previous experience in a construction engineering real estate or infrastructure company is highly preferred.
Proven experience supporting senior executives or directors.
Strong proficiency in MS Office (Word Excel PowerPoint Outlook).
Experience with project management tools and document control systems is an advantage.
Ability to read and understand basic construction documentation is a plus.

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