Bid Coordinator

This role focuses on the timely creation of compliant proposals and pitches that clearly demonstrate why clients should work with Turner & Townsend. The post holder will work as part of a larger bidding team taking responsibility for the on time creation and submission of bid documentation.

Responsibilities

• Upload Tender Forms Contracts and/or NDAs onto the contracts database for review and follow up where required
• Review RFPs confirm bidding team and work with bid lead on the response 
• Develop the bid plan including contributing to win themes with bid lead 
• Coordinate tender queries and clarifications from client and distribute to bid team
• Review bid document and pull together content from previous relevant bids best practice answers from bid portal and systems.
• Conversion of CVs to Turner & Townsend format for proposed external team members 
• Proofing colleagues bid response documents for accuracy (spelling grammar) and relevance
• Arrange Director review and approval of proposal before being submitted to the client 
• Ensure on time delivery of hard copy proposals
• Prepare presentation slides for post tender interviews
• Liaise with team and client for tender interview logistics
• Work with other Bid Specialists as a community of practice to ensure a consistent quality of bids.
• Work in conjunction with the wider Business Generation team to ensure central bid library is kept up to date and bids are filed correctly and best practice answers and unique questions identified to added to the bid portal.
• Updating of marketing collateral including Capability Statements Case Studies etc. 
• Search procurement portals regularly for new leads and opportunities 
• Assist in registering and updating procurement portal subscriptions

Key skills and behaviours

• Writing and editing skills attention to detail
• Excellent written and verbal communication skills
• Experience of working with bid portals.
• Excellent organisation skills and ability to prioritise
• Ability to work under pressure and to deadlines
• Proven ability to manage multiple tasks

Qualifications :

• Ideally degree qualified in a relevant subject such as Marketing Business English or an Engineering discipline (list not exhaustive).
• Demonstrable experience at producing draft bid responses
• Experience in MS Office suite
• Skilled in Microsoft PowerPoint (required) and a design-based software such as InDesign (preferred)
• APMP Foundation level Certification is advantageous

Additional Information :

Join our social media conversations for more information about Turner & Townsend and our exciting future projects: 

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend there must be a formal written agreement in place and the agency must be invited by the Recruitment Team to submit candidates for review. 

Join our social media conversations for more information about Turner & Townsend and our exciting future projects: 

Twitter

Instagram

LinkedIn

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend there must be a formal written agreement in place and the agency must be invited by the Recruitment Team to submit candidates for review.