Required Operations Executive in Harare, Zimbabwe

We are looking for a driven and highly organised Operations Executive to oversee and coordinate the full operational scope of our newly established company in Harare Zimbabwe. This is a hands-on cross-functional role that sits at the heart of the business connecting warehouse management commodity trading operations logistics coordination and procurement. The ideal candidate will have a strong grasp of agricultural commodity trading the ability to manage multiple moving parts simultaneously and a track record of keeping operations running efficiently and cost-effectively in a fast-paced trading environment.

• Oversee day-to-day warehouse operations including receipt storage and dispatch of agri commodities and goods.
  
• Ensure the warehouse is organised clean compliant with safety standards and operating at optimal capacity.
  
• Supervise warehouse staff and enforce standard operating procedures (SOPs) for handling and storage.
  
• Coordinate real-time stock movements and ensure all inbound and outbound goods are properly documented.
  
• Conduct regular and surprise stock counts and reconcile physical stock against system records.
  
• Monitor commodity storage conditions (moisture temperature pest control) to prevent spoilage or losses.
  
• Maintain accurate records of lot numbers grades weights and origins of all commodities in storage.
  

• Coordinate the operational execution of commodity trades from contract confirmation through to delivery and settlement.
  
• Liaise with traders buyers and sellers to ensure timely fulfilment of trade contracts.
  
• Monitor trade positions against available stock and flag shortfalls or surpluses to management.
  
• Prepare and verify all trade-related documentation including contracts weigh tickets grade certificates delivery notes and invoices.
  
• Track commodity prices market movements and seasonal availability to support procurement and sales decisions.
  
• Ensure compliance with commodity exchange rules grading standards and regulatory requirements for traded produce.
  

• Plan and coordinate the movement of commodities from farm gate depots or supplier sites to the warehouse and onward to buyers.
  
• Manage relationships with transporters clearing agents and freight forwarders for both domestic and cross-border shipments.
  
• Negotiate transport rates and ensure cost-effective routing of all deliveries and collections.
  
• Track all outbound and inbound shipments in real time and resolve delays or disruptions proactively.
  
• Manage import and export documentation including phytosanitary certificates customs declarations and permits.
  
• Ensure all transport service providers comply with weight limits road regulations and company safety standards.
  
• Maintain a transport schedule and vehicle utilisation log for fleet or contracted vehicles.
  

• Source and procure agri commodities packaging materials equipment and operational supplies at competitive prices.
  
• Develop and maintain a reliable supplier and farmer network across key growing regions in Zimbabwe.
  
• Negotiate procurement contracts pricing terms and payment schedules with suppliers and farmers.
  
• Conduct supplier evaluations and due diligence to ensure quality reliability and compliance.
  
• Raise purchase orders track deliveries and resolve discrepancies in quantity or quality upon receipt.
  
• Monitor market prices and seasonal availability to time procurement strategically and minimise input costs.
  
• Work closely with the accounts team to manage procurement budgets payment terms and outstanding liabilities.
  

• Demonstrate working knowledge of key Zimbabwean agri commodities including maize wheat soya groundnuts tobacco cotton and sunflower.
  
• Understand grading standards moisture content requirements and quality specifications for each commodity.
  
• Stay informed on seasonal production cycles crop calendars and procurement windows across Zimbabwes farming regions.
  
• Track domestic and regional commodity prices (ZIMACE GMB regional markets) and provide market intelligence to management.
  
• Support the business in managing commodity price risk through timing of procurement and sales.
  

• Serve as the central point of coordination between the warehouse trading desk logistics accounts and management.
  
• Prepare daily weekly and monthly operational reports covering stock levels logistics status procurement activity and trade execution.
  
• Identify operational bottlenecks and propose process improvements to increase efficiency and reduce costs.
  
• Maintain all operational records contracts and documentation in an orderly and accessible filing system.
  
• Ensure all operations comply with relevant Zimbabwean regulations including ZIMRA EMA and ZIMACE requirements.
  
• Manage relationships with key stakeholders including the Grain Marketing Board (GMB) ZIMACE and other relevant authorities.
  

• Bachelors Degree in Supply Chain Management Logistics Agriculture Business Administration or a related field (required).
  
• Diploma or certificate in Procurement Logistics or Commodity Trading (an added advantage).
  

• Minimum 36 years of hands-on operations experience in a trading agribusiness logistics or commodity-related environment.
  
• Proven experience managing warehouse operations and commodity stock.
  
• Demonstrated ability to coordinate logistics for bulk agri commodity movements domestic and cross-border.
  
• Experience in procurement with a track record of supplier negotiation and cost management.
  
• Practical exposure to agri commodity trading in Zimbabwe is strongly preferred.
  

• Proficiency in Microsoft Office Suite particularly Excel for stock tracking reporting and data analysis.
  
• Familiarity with inventory or warehouse management systems (WMS) or ERP platforms.
  
• Knowledge of import/export documentation and customs procedures in Zimbabwe and the region (SADC).
  
• Understanding of commodity grading systems and agricultural quality standards.
  
• Ability to read and interpret trade contracts delivery orders and logistics documentation.
  

• Highly organised with the ability to manage multiple priorities simultaneously under pressure.
  
• Strong negotiation skills comfortable dealing with farmers transporters and suppliers.
  
• Proactive problem-solver who anticipates operational issues before they escalate.
  
• Excellent communication and interpersonal skills for cross-functional coordination.
  
• Willingness to travel to farming areas depots and supplier sites as required.
  
• High integrity and accountability in managing company assets stock and supplier relationships.
  

• Competitive salary of USD 700 USD 1400/month negotiable based on experience and qualifications.
  
• Opportunity to be a founding team member and build the operations function from the ground up.
  
• Wide exposure across the full agri commodity trading value chain procurement warehousing logistics and trade execution.
  
• Travel allowance for field and depot visits.
  
• Supportive leadership and a high-growth trading environment with strong career development prospects.