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Require an Executive Assistant in Lusaka,Zambia
Job Location:
Monthly Salary:
Not provided by the employer
Monthly Salary:
Experience Required:
5-10years
Experience Required:
Posted:
3 September 2026 (Yesterday)
Posted:
Application Deadline:
1 December 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
- Manage and prioritize the executives calendar meetings calls appointments and commitments.
- Coordinate complex schedules involving multiple time zones and international stakeholders.
- Prepare and organize daily and weekly priorities.
- Anticipate scheduling needs conflicts deadlines and required follow-ups.
- Protect executive focus by filtering requests and identifying matters requiring immediate attention.
- Track ongoing relationships and conversations with donors foundations business leaders executives partners and organizational leaders.
- Coordinate timely follow-up after meetings introductions events and international travel.
- Maintain accurate relationship notes action items commitments and next steps.
- Prepare executive leadership for meetings by providing relevant background information relationship history and key discussion points.
- Draft professional emails meeting follow-ups executive correspondence updates and donor communications.
- Communicate with professionalism warmth and strong emotional intelligence.
- Learn and accurately reflect the executives communication style and tone.
- Support the preparation of presentations proposals reports briefing materials and partner updates.
- Facilitate clear communication between executive leadership internal teams and external stakeholders.
- Support strategic projects involving partnerships fundraising events international programs and organizational growth.
- Track project commitments deadlines decisions action items and outstanding deliverables.
- Coordinate domestic and international travel arrangements.
- Organize logistics for partner visits executive gatherings meetings and strategic events.
- Ensure executive leadership is appropriately prepared ahead of travel meetings and important engagements.
- Maintain accurate information within CRM and organizational systems.
- Develop and improve administrative workflows and repeatable processes.
- Identify opportunities to use technology and digital tools to improve executive productivity.
Requirements
- Bachelors degree in Business Administration Management Communications International Relations Project Management or a related field is preferred.
- Minimum 5 years of experience supporting senior executives founders nonprofit leaders or other senior leadership is preferred.
- Demonstrated experience managing complex executive calendars and competing priorities.
- Experience coordinating senior-level meetings stakeholder relationships projects and executive communications.
- Experience supporting executives working across multiple locations or international time zones is advantageous.
- Experience within nonprofit organizations philanthropy donor relations ministry international programs or global organizations is considered an asset.
Required Skills:
We are seeking a highly organized proactive and detail-oriented Administrative Assistant to join our dynamic team. This role is pivotal in ensuring the smooth and efficient operation of our office providing comprehensive administrative support to management and various departments.
Required Education:
Bachelors degree in Business Administration Commerce or a related field preferred.
