Disbursement Controller

Job Title: Disbursement Controller
Department: Operations
Reports To: Copperbelt Operations Manager

• Conduct daily review and control of disbursement accounts

• Identify communicate and follow up on anomalies related to operational transactions

• Investigate and resolve mis-postings double postings and discrepancies

• Monitor and manage pending draft invoices ensuring timely processing and cleanup

• Review and take action on orphan items within the system

• Verify and validate credit note requests ensuring alignment with purchasing records

• Maintain accurate documentation of month-end debit balances

• Prepare and present reports on major disbursement queries and anomalies

• Perform reconciliation between Pegasus and SUN disbursement balances

• Analyse zero-balance files and determine appropriate closure or archiving actions

• Ensure timely cleanup of disbursement files older than six months

• Extract monitor and distribute reports on uninvoiced job files

• Conduct pre-disbursement checks on all charges before posting

• Manage petty cash in line with company policies

• Prepare and submit weekly disbursement reports

• Collaborate closely with the Head Office Disbursement Controller

• Achieve 100% quality service targets

• Maintain 100% adherence to budget targets

• Grade 12 School Certificate

• Minimum of 2 years experience in a similar role

• Diploma in Accounting or progress toward CIMA ACCA or ZICA

• Registered member of ZICA

• Strong attention to detail and high level of accuracy

• Excellent numerical and analytical skills

• Strong written and verbal communication abilities

• Ability to work both independently and within a team

• Effective time management and ability to meet deadlines

• Sound decision-making and business judgment

• Strong organizational and problem-solving skills

• Proficiency in computer systems and accounting software

• Ability to work under pressure in a fast-paced environment

• Professional diplomatic and self-assured personality

• Reports directly to the Copperbelt Operations Manager

• Performance will be evaluated annually by the Copperbelt Operations Manager

• The role may require undertaking additional duties as assigned by management

• Punctuality and reliability are essential expectations for this position