Workplace Occupancy Planner

The Opportunity: 

The Workplace Occupancy Planner is responsible for coordinating workplace occupancy planning activities employee moves and space management initiatives across multiple campus buildings supporting a large multi-building campus population. 

This role serves as a key operational partner responsible for maintaining accurate occupancy data supporting workplace planning strategies coordinating complex move activities and delivering a positive employee experience during workplace transitions. 

Success in this role requires strong organizational and project coordination skills exceptional attention to detail proactive problem-solving and the ability to manage competing priorities in a dynamic environment. The ideal candidate combines a customer-centric approach with the confidence to establish structure communicate constraints and guide stakeholders toward effective solutions. 

What Your Impact Will Be: 

Occupancy Planning & Space Management 

• Maintain accurate occupancy seat assignment and space utilization data across multiple campus buildings using workplace occupancy and space planning systems such as CADapult. 
• Manage office and workstation inventory vacancy tracking and seating allocations.  
• Support strategic space planning initiatives tied to organizational growth restructuring consolidations and workplace renovations.  
• Partner with Space Planning leadership to support occupancy strategies that optimize employee experience operational efficiency and space utilization.  
• Conduct regular space audits to ensure data accuracy and workplace standards are maintained.  
• Assist with workplace standards documentation planning guidelines and occupancy processes.  
• Support onboarding seating coordination and ongoing organizational space changes.  

Move Management & Project Coordination 

• Lead coordination and execution of individual team department and large-scale campus moves associated with renovations restacks growth and organizational changes.  
• Develop detailed move plans sequencing strategies schedules and communication plans to support successful move execution.  
• Anticipate operational risks dependencies and downstream impacts associated with workplace changes and proactively drive resolutions.  
• Coordinate closely with HR IT/AV Security Facilities Workplace Operations and vendors to align move logistics and readiness activities.  
• Support move-day operations onsite ensuring issues are resolved quickly professionally and with minimal business disruption.  
• Track project milestones action items and stakeholder deliverables to ensure initiatives remain on schedule.  
• Coordinate with external moving vendors and service providers to support safe and efficient move execution.  

Stakeholder Partnership & Customer Experience 

• Serve as a trusted point of contact for employees executive assistants people leaders and business stakeholders regarding workplace changes and occupancy requests.  
• Communicate move expectations timelines workplace guidelines and operational impacts clearly and professionally.  
• Deliver a high level of customer service while appropriately balancing operational constraints workplace standards timelines and business priorities.  
• Build strong cross-functional relationships and maintain a calm solutions-oriented approach in high-pressure situations.  
• Support change management efforts tied to workplace transitions and employee onboarding into renovated spaces.  
• Respond to workplace requests and inquiries with professionalism responsiveness and sound judgment.  

Continuous Improvement 

• Identify opportunities to improve occupancy planning processes move coordination workflows and workplace data management practices.  
• Support reporting and metrics related to occupancy utilization move activity and workplace trends.  
• Contribute to future campus planning initiatives and workplace experience enhancements.  
• Support development and refinement of workplace planning tools templates and communication materials.

Qualifications :

What Were Looking For:

• Experience supporting occupancy planning workplace operations facilities coordination move management or related operational functions in a corporate environment.  
• Strong project management and organizational skills with the ability to manage multiple concurrent initiatives and deadlines.  
• Demonstrated ability to anticipate issues think critically and proactively problem-solve in a fast-paced environment.  
• Excellent verbal and written communication skills with the ability to interact professionally across all organizational levels.  
• Strong customer service mindset with the ability to navigate challenging conversations and deliver practical solutions.  
• Comfortable operating in evolving environments with shifting priorities and ambiguity.  
• High attention to detail and accuracy in data management and planning activities.  
• Experience using workplace occupancy and space planning systems including CAD-based planning tools such as CADapult preferred. 
• Ability to influence and coordinate across cross-functional teams without direct authority.  
• Experience supporting large-scale employee moves renovations restacks or workplace transformation initiatives preferred.  
• Ability to regularly walk the campus and support onsite operational coordination activities.  

Education & Experience 

• Bachelors degree preferred or equivalent combination of education and relevant experience.  
• 35 years of experience in occupancy planning workplace operations facilities coordination project coordination or related field preferred.  

*The pay range is indicative of projected hiring range however base pay will be determined based on a candidates work location skills and experience. Mattel offers competitive total pay programs comprehensive benefits and resources to help empower a culture where every employee can reach their full potential. 

Additional Information :

Dont meet every single requirement At Mattel we are dedicated to an inclusive workplace and a culture of belonging. If youre excited about this role but your past experience doesnt align perfectly with every qualification in the job description we still encourage you to apply. You may be just the right candidate for this or other roles. Join Mattels Talent Community and start receiving exciting updates about our company our employees and our culture. Also interested in signing up for job alerts Do so here!

How We Work:
We are a purpose driven company aiming to empower generations to explore the wonder of childhood and reach their full potential. We live up to our purpose employing the following behaviors:

• We collaborate: Being a part of Mattel means being part of one team with shared values and common goals. Every person counts and working closely together always brings better results. Partnership is our process and our collective capabilities is our superpower.
• We innovate: At Mattel we always aim to find new and better ways to create innovative products and experiences. No matter where you work in the organization you can always make a difference and have real impact. We welcome new ideas and value new initiatives that challenge conventional thinking.
• We execute: We are a performance-driven company. We strive for excellence and are focused on pursuing best-in-class outcomes. We believe in accountability and ownership and know that our people are at their best when they are empowered to create and deliver results.

Who We Are:
Mattel is a leading global toy and family entertainment company and owner of one of the most iconic brand portfolios in the world. We engage consumers and fans through our franchise brands including Barbie Hot Wheels Fisher-Price American Girl Thomas & Friends UNO Masters of the Universe Matchbox Monster High MEGA and Polly Pocket as well as other popular properties that we own or license in partnership with global entertainment companies. Our offerings include toys content consumer products digital and live experiences. Our products are sold in collaboration with the worlds leading retail and ecommerce companies. Since its founding in 1945 Mattel is proud to be a trusted partner in empowering generations to explore the wonder of childhood and reach their full potential.

Mattels award-winning workplace culture has been recognized by Forbes Fast Company Newsweek Great Place to Work TIME and more.

Visit us at  is an Equal Opportunity Employer where we want you to bring your authentic self to work every day. We welcome all job seekers and all applicants will receive consideration for employment without regard to race ethnicity color national origin religion sex gender gender identity or expression sexual orientation veteran and protected veteran status disability status and or any other basis protected by applicable federal state or local law.

Pursuant to the Los Angeles Fair Chance Ordinance and the California Fair Chance Act qualified applicants with arrest or conviction records will be considered for employment.

Videos to watch:
The Culture at Mattel
Corporate Philanthropy

Remote Work :

No

Employment Type :

Full-time