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Workplace Experience Coordinator
Job Location:
Job Location:
New York City, NY - USA
Monthly Salary:
$ 58000 - 63000
Monthly Salary:
Posted:
8 July 2026 (30+ days ago)
Posted:
Application Deadline:
5 October 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Hypebeast is a leading global platform for contemporary culture and lifestyle and a premier destination for editorially-driven news and commerce. Founded in 2005 it became a publicly listed company in 2016 and today boasts a global readership across North America Asia Pacific Europe and more. The Group has expanded its publishing brands to a wider scope encompassing Hypebeast and its multiple content distribution platforms creative agency Hypemaker and e-commerce and retail platform HBX.
Responsibilities:
- Act as the primary point of contact for all office and workplace-related needs managing the day-to-day operations of the NYC studio to keep it productive organised and welcoming.
- Maintain office supplies pantry inventory and workplace amenities; oversee meeting spaces common areas and employee workspaces.
- Coordinate relationships with vendors service providers building management and maintenance teams.
- Manage office-related invoices ensuring timely submission and tracking for payment.
- Welcome and assist visitors guests and external partners; coordinate office logistics for internal meetings team gatherings and company initiatives.
- Own and maintain the daily studio calendar coordinating meetings shoots events and internal activities across teams.
- Serve as the central coordinator for studio space usage and scheduling requests proactively resolving conflicts with stakeholders.
- Support leadership and department heads with meeting coordination and logistical planning across the daily office itinerary.
- Coordinate monthly in-office HYPE meetings including scheduling room setup presentations and attendee logistics.
- Partner with leadership and HR on onboarding logistics for new hires (workspace setup welcome coordination first-day preparations) and other special projects that support a positive workplace experience.
Requirements:
- 1 to 3 years of experience in office management workplace operations studio coordination or a similar administrative role ideally within a media creative agency or lifestyle brand environment.
- Bachelors degree in human resources administration or other related fields is preferred.
- Strong organisational and multitasking abilities with the ability to juggle competing priorities in a fast-paced studio environment.
- Excellent written and verbal communication skills with a warm professional demeanour when engaging with employees visitors and vendors.
- Comfort using standard workplace tools such as Google Workspace Slack and calendar management platforms and other tools specific to the teams and region.
- Proactive solutions-oriented mindset with a demonstrated ability to anticipate needs before they arise.
- Sound judgement and discretion when handling sensitive information visitor logistics and leadership schedules.
- Attention to detail across scheduling invoicing and vendor coordination.
- Passion for contemporary culture streetwear or the creative industries; previous experience supporting content production photo/video shoots or studio operations is a plus.
$58000 - $63000 a year
The expected annual base salary range for this role is between $58000 to $63000. The salary range is subject to change and may be amended in the future. Experience education relevant skill set location and other factors are considered when determining the salary offered.
If you think youve got what it takes please provide your cover letter CV and expected salary.
This position is based and located in New York. Candidate must be eligible to work in the US.
Personal data collected is for recruitment purposes only.
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Required Experience:
IC
About Company
HYPEBEAST was launched in January 2005 as a one-stop news source for internet-savvy fashion enthusiasts. Frustrated with having to browse multiple sites to keep up with the latest information, the creation of HYPEBEAST allowed for the latest news to be broadcasted through one specific ... View more
