Workplace Experience Program Manager

About Gusto

At Gusto were on a mission to grow the small business economy. We handle the hard stuff payroll health insurance 401(k)s and HR so owners can focus on their craft and their customers. With teams in Denver San Francisco and New York we support more than 500000 small businesses nationwide and are building a workplace that reflects the people we serve.

All full-time employees receive competitive base pay benefits and equity (RSUs) because everyone who helps build Gusto should share in its success. Offer amounts are determined by role level and location. Learn more about our Total Rewards philosophy.

AI is a fundamental part of how work gets done at Gusto. We expect all team members to actively engage with AI tools relevant to their role and grow their fluency as the technology evolves. AI experience requirements vary by role and will be assessed during the interview process.

About the Role

The Workplace Experience Program Manager is a key member of the Workplace Experience team responsible for delivering engaging high-impact programs that foster a connected inclusive and memorable workplace environment. This role manages the planning and execution of on-site events employee engagement initiatives and workplace experience programs serving as the primary point of contact for Environment (ENV) events and day-to-day experience communications.

The ideal candidate brings a strong background in events internal communications and workplace culture initiatives along with a proactive service-oriented mindset.

About the Team

The Workplace Experience team is passionate about crafting an environment where work empowers a better life. We are the champions of Gustos office environment and employee experience dedicated to creating a dynamic inclusive and inspiring workplace. Our team is passionate about enhancing every aspect of the Gusto journey from thoughtful office design to engaging programs that foster collaboration and well-being. We believe that a great workplace fuels creativity and productivity empowering every employee to thrive. With a commitment to empathy and innovation we actively listen to our Gusties prioritize their needs and continuously strive to make Gusto a place where everyone feels valued connected and motivated to contribute their best.

Key Responsibilities

Design and Deliver Experience Programs & Activations

• Develop execute manage and evolve office experience programs that enhance day-to-day employee interactions with the workplace; including reception and visitor experience onboarding touchpoints space planning coordination swag management and other in-office services that contribute to a welcoming efficient and community-driven environment.
• Align experience initiatives with company values in partnership with People Community Team IT and Communication teams.
• Develop activations and calendars for cultural moments seasonal celebrations and employee appreciation initiatives for all of office sites.
• Design manage and continuously improve office experience feedback programs including pulse surveys feedback channels and post-event check-ins to capture meaningful input from Gusties across all office locations.
• Use AI tools to automate survey distribution analyze feedback trends and surface insights reducing manual synthesis time and enabling faster action on Gustie input and translate findings into actionable improvements that elevate the in-office experience.
• Build automated workflows (e.g. via Claude MCPs) to manage swag inventory tracking onboarding touchpoint reminders or visitor experience logistics.

Lead On-Site Environment Events Program

• Serve as the point of contact for all Environment (ENV) event programming at assigned sites.
• Manage all event intake requests facilitating room booking catering set-up and other related event logistics.
• Coordinate all scheduled events with Site leads ensuring all parties have a clear understanding of logistics timing and responsibilities.
• Partner in planning aspects based on individual event type ranging from simple to full scale planning.
• Maintain a central calendar of all site-based events and activations ensuring visibility resource availability and minimal disruption to daily operations.
• Develop and maintain standardized processes and documentation including event request forms run-of-show templates budget tracking tools and post-event feedback surveys.
• Leverage AI to automate event intake triage room booking confirmations and run-of-show generation from standard templates minimizing manual coordination overhead.
• Use automated workflows to track event budgets send pre/post-event comms and compile feedback summaries without manual assembly.

Drive Workplace Communications

• Manage localized workplace communications including digital signage Slack channels email and experience updates.
• Collaborate with Internal Communication and Community and Inclusion (C&I) teams to amplify internal messages and programming.
• Serve as a key liaison between reception/front-of-house staff and the broader employee population ensuring timely and consistent communication of office happenings logistics and resources.
• Track feedback and metrics on communications and engagement to inform continuous improvement.
• Use AI tools to monitor engagement metrics across communication channels and auto-generate performance summaries for continuous improvement.

Heres what were looking for:

• 5 years of experience in workplace experience event planning internal communications and program development and management.
• Proven ability to manage multiple programs and priorities with strong attention to detail and follow-through.
• Experience executing events from concept to completion in fast-paced dynamic environments.
• Excellent communication and stakeholder management skills across all levels of the organization.
• High emotional intelligence a hospitality-first mindset and a passion for building inclusive workplace experiences.
• Proficiency in Google Workspace and collaboration platforms such as Slack Notion and Claude
• AI fluency is core to how we work at Gusto not a nice-to-have. Every team member is expected to actively move from AI-aided work toward AI-delivered human-overseen outcomes using tools like Claude and MCPs daily to draft communications process requests analyze data and reduce manual work.
• Youve rewired how you work around AI not just layered it on top. Your workflows look meaningfully different than they did six months ago youve built habits that automate real portions of your work and you actively share those workflows and skills with your team.

Office and Location

This role is based in our San Francisco CA office. Given the nature of this role the Workplace Experience Program Manager is expected to work from the San Francisco office 2-3 days per week (or more depending on business needs).

When approved to work from a location other than a Gusto office a secure reliable and consistent internet connection is required.

Compensation

Our cash compensation amount for this role is targeted at $119000/yr - $147000/yr for San Francisco. Final offer amounts are determined by multiple factors including candidate experience and expertise and may vary from the amounts listed above.

Gusto has physical office spaces in Denver San Francisco and New York City. Employees who are based in those locations will be expected to work from the office on designated days approximately 2-3 days per week (or more depending on role). The same office expectations apply to all Symmetry roles Gustos subsidiary whose physical office is in Scottsdale.

Note: The San Francisco office expectations encompass both the San Francisco and San Jose metro areas.

When approved to work from a location other than a Gusto office a secure reliable and consistent internet connection is required. This includes non-office days for hybrid employees.

Our customers come from all walks of life and so do we. We hire great people from a wide variety of backgrounds not just because its the right thing to do but because it makes our company stronger. If you share our values and our enthusiasm for small businesses you will find a home at Gusto.

Gusto is proud to be an equal opportunity employer. We do not discriminate in hiring or any employment decision based on race color religion national origin age sex (including pregnancy childbirth or related medical conditions) marital status ancestry physical or mental disability genetic information veteran status gender identity or expression sexual orientation or other applicable legally protected characteristic. Gusto considers qualified applicants with criminal histories consistent with applicable federal state and local law. Gusto is also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. We want to see our candidates perform to the best of their ability. If you require a medical or religious accommodation at any time throughout your candidate journey please fill out this form and a member of our team will get in touch with you.

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