Workforce Operations & Talent Reporting Coordinator

Were ALTEN Technology USA an engineering company helping clients bring groundbreaking ideas to lifefrom advancing space exploration and life-saving medical devices to building autonomous electric vehicles. With 3000 experts across North America we partner with leading companies in aerospace medical devices robotics automotive commercial vehicles EVs rail and more.

As part of the global ALTEN Group57000 engineers in 30 countrieswe deliver across the entire product development cycle from consulting to full project outsourcing.

When you join ALTEN Technology USA youll collaborate on some of the worlds toughest engineering challenges supported by mentorship career growth opportunities and comprehensive benefits. We take pride in fostering a culture where employees feel valued supported and inspired to grow.

Key Responsibilities;

Operational Reporting & Data Management

• Maintain and update the Monthly Management Meeting (MMMM) file including tracking of INs OUTs and EP/SP data
• Prepare and lead the MMMM process: verify accuracy of all information and complete any missing data points prior to the meeting
• Update the Operational Workbook (OW) across Engineering (ENG) and Project tabs on an ongoing basis
• Reconcile MMMM data with automatic IN/OUT reports generated by HR to ensure consistency
• Identify and correct discrepancies between the Operational Workbook and Timesheet data
• Conduct regular Es & Ps (Engineers & Projects) checks in collaboration with all Business Managers

Consultant Onboarding Coordination

• Cross-reference the MMMM to identify upcoming consultant start dates and onboarding requirements
• Confirm on-site attendance for each new consultants onboarding session directly with the responsible Business Manager
• Coordinate and clarify ownership of BM and TD presentations for each onboarding session
• Draft and distribute recap emails to all stakeholders involved in the onboarding process

Inter-Contract Engineer (IC) Management

• Leverage Operational Workbooks (all US locations) to identify consultants entering IC status
• Verify whether each new IC consultants profile exists in the IC Database; create or flag as needed
• Maintain up-to-date consultant status entries in the IC Database
• Report data inconsistencies and status gaps to VPs in a timely manner
• Present a summary of current ICs during the recurring BM and Recruitment meeting including status updates next steps and identified opportunities

Qualifications

Required

• 24 years of experience in workforce operations talent operations HR coordination or a related field
• Demonstrated experience managing and reconciling complex data across multiple systems or files (spreadsheets ERP SharePoint ATS HRIS or similar tools)
• Strong proficiency in Microsoft Excel including use of formulas pivot tables and cross-tab reconciliation
• Exceptional attention to detail with the ability to catch and correct data inconsistencies proactively
• Strong written communication skills comfortable drafting professional recap and coordination emails to stakeholders at all levels
• Ability to manage multiple deadlines simultaneously in a fast-paced environment
• Experience working cross-functionally with HR Business Managers or Sales/Operations teams

Preferred

• Background in engineering services staffing consulting or professional services environments
• Experience preparing or contributing to executive-level operational meetings or reporting cycles
• Comfortable presenting data and status updates in meetings with senior stakeholders (VPs Directors Business Managers)

Key Competencies

• Data integrity mindset driven to find and fix errors before they escalate
• Process ownership takes initiative on recurring workflows without needing to be reminded
• Cross-functional communication tactful and clear when coordinating across TA HR and Operations
• Structured thinking can manage recurring reporting cycles while adapting to ad-hoc requests
• Collaborative builds trust with Business Managers and leadership through reliable consistent follow-through

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race color religion sex sexual orientation gender identity national origin disability protected veteran status age genetic information or pregnancy.

Please beware of job seeker scams and see this important notice on our careers page for more information about our recruiting process.

Compliance Notice: Alten USA is a federal contractor subject to the requirements of the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) and Executive Order 11246. We are an Equal Opportunity Employer and consider all qualified applicants without regard to race color religion sex sexual orientation gender identity national origin disability or veteran status.

Drug Screening Requirement: As a federal contractor Alten USA maintains a drug-free workplace. All candidates selected for employment will be required to successfully complete a pre-employment drug screening as a condition of hire.