Virtual Assistant

Job Description:

We are seeking a reliable and detail-oriented Virtual Assistant to provide administrative and operational support to our executive team and department managers. The ideal candidate is highly organized proactive and comfortable working in a fast-paced industrial business environment.

Key Responsibilities:

• Manage executive calendars schedule meetings and coordinate appointments across multiple time zones
• Handle email correspondence screen inquiries and draft professional responses on behalf of leadership
• Prepare and format business documents reports purchase orders and presentations
• Coordinate with suppliers customers and freight/logistics partners to support procurement and order fulfillment
• Maintain and update CRM databases customer records and inventory tracking spreadsheets
• Research raw material pricing industry trends and regulatory updates related to plastics manufacturing
• Assist with invoicing basic bookkeeping tasks and expense reporting
• Support trade show planning marketing coordination and social media scheduling
• Organize and maintain digital filing systems for compliance documents safety data sheets (SDS) and quality certifications
• Handle customer service inquiries escalate technical questions to the appropriate department and follow up to ensure resolution

Qualifications:

• 1 years of experience as a virtual assistant executive assistant or in a similar administrative role
• Strong proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint) and/or Google Workspace
• Experience with project management tools such as Asana or Trello
• Familiarity with ERP or order management systems is a plus
• Excellent written and verbal English communication skills
• Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously
• Discretion and professionalism when handling confidential business information
• Basic understanding of manufacturing supply chain or industrial business operations is preferred but not required

Required Skills:

Microsoft Office Suite