Veterinary Hospital Administrative Assistant

Job duties include but are not limited to:

• Provide excellent collaborative support to ensure efficient hospital operation.
• Contributes to team effort by accomplishing related tasks in a professional efficient and timely manner.
• Communicate efficiently effectively and respectfully to all necessary parties via interpersonal phone e-mail and mail correspondence.
• Carry out administrative duties such as filing typing scanning copying.
• Preparation of daily deposit (reconciliation organization and deposit).
• Scan Upload and forward invoices for inventory and bookkeeping staff.
• Daily revenue reporting.
• Weekly Aftercare production verification of provider.
• Accounts receivable including employee payment agreement processing.
• License and membership tracking.
• Inventory Borrowing and lending tracking.
• Onboarding item preparation.
• Staff fun day birthday and anniversary coordination tracking and support.
• Fulfill business errands as indicated.
• Successfully navigate all business platforms as required by the hospital and vendors.
• Make necessary trips to the post office various store locations and other businesses as directed.
• Relay appropriate pertinent and detailed information to/from staff doctors managers and vendors.
• Completes operational requirements by scheduling and fulfilling administrative projects and expediting work results.

Qualifications :

• High School Diploma or G.E.D. required.
• Valid Drivers License.
• At least one (1) year of administrative assistant job-related experience.
• Computer skills: Able to learn/use Windows based computer systems word processing email web search scanners and operate multiple online platforms such as Office 365 Dropbox among others to effectively use the practice management software program.
• Must be able to safely lift 30 pounds.
• Consistent punctuality and reliability in adherence to scheduled shifts.
• Basic math skills.
• Excellent attention to detail.
• Excellent written and verbal communication skills with coworkers and vendors.
• Ability to work in a fast-paced environment with potential exposure to animal-related hazards.

Additional Information :

Pay Range: $20 - $25/hr. depending on level of experience

We offer our staff:

• Comprehensive Benefits (health dental vision liability 401k & 401K matching program life & supplemental insurance HSA & FSA)
• Employee Assistance Program
• Paid Vacation and Sick Time for ALL Employees
• Paid Bereavement Program
• Paid Parental Leave Program
• Competitive Compensation
• Continuing Education Allowance (applies to licensed/registered/certified roles)
• Tuition Reimbursement Program Available to any AVMA Accredited Veterinary Technology Program
• Career Development Opportunities
• Referral Bonus Program for most positions!
• Additional Benefits May Also Be Available (i.e. Personal Pet Discounts Holiday Pay Uniform Allowance Bonuses etc.)

Hiring eligibility may be contingent to a candidate authorizing and completing a satisfactory background check.

*Note some benefits may only be available to or vary slightly for full time employment status vs part time status.

For additional details including our full equal opportunity statement texting/outreach communication authorization physical requirements of the job and more please visit  Work :

No

Employment Type :

Full-time