UPB Program Assistant
Job Location:
Job Location:
Irvine, CA - USA
Monthly Salary:
Not Disclosed
Monthly Salary:
Posted on:
14 days ago
Posted on:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Job Description Summary
The University Program Board ( UPB ) Program Assistant is a member of the UPB executive support of the Student Affairs Learning Outcomes the Program Assistant is responsible for implementing and enhancing UPBs Committee Member (CM) experience ensuring that UPB realizes its mission of enhancing student life and assisting with program needs and desires. Through the execution of the responsibilities below the Program Assistant helps UPB build a stronger connection between Chapman students and their university.
Responsibilities
General Responsibilities: Provides administrative support to ensure efficient operation of the office. Create UPBs weekly newsletter for Committee Members which includes updates upcoming events and program sign-up sheets. Plan and execute monthly CM bondings for UPB committee members to create an inclusive and welcoming environment. Transcribe and distribute weekly exec and bi-weekly UPB All meeting minutes and other meeting minutes where applicable in an organized and timely manner Manage and update CM resources documents and grids to ensure Committee Members are meeting their point and attendance requirements. Offer support to the Executive Board with the execution and production of programs including but not limited to large-scale tabling initiatives and internal development. Maintain a positive working relationship with other campus departments. Advance UPBs relationship and image with other on-campus stakeholders. Actively participate in weekly UPB executive board meetings and bi-weekly committee member meetings Maintain a positive working relationship with UPB Chair Graduate Advisor Advisor(s) executive board members and committee members. Prepare for and attend weekly meetings with UPB Chair. Support UPB by performing tasks related to organization and strong communication. Maintain organization and inventory of UPB supplies merchandise etc. Assume additional responsibilities and duties as delegated by the Leadership Team. Time Commitment: Summer work required beginning the week of July 7 2026. Interterm work required beginning the week of January 4 2027 (tentative). Work approximately 8-10 hours per week during Summer Interterm and the Fall and Spring semesters. Maintain a minimum of 8 office hours per week in Fall Interterm and Spring. Attend weekly Executive Board meetings. Attend bi-weekly CM Friday meetings. Meet weekly 1-1 with the UPB Chair. Assist with tabling initiatives. Attend at least 1 On-Campus Entertainment event and 1 Off-Campus Trips event each month. Attend mandatory UPB programs in the 2026-2027 school year: Fall Concert Midnight Breakfast (Fall & Spring) Spring Sizzle Fall/Spring Speaker Drag Show Orientation Dance Attend the following training days: Transition Day (for New Executive Board): May 21 2026 Start Date: July 7 2026 Executive Board training: week of July 7 2026 (tentative)
Required Qualifications
Experience with Microsoft Office (ex: Word Excel SharePoint etc) Exceptional intercommunication and interpersonal skills Ability to manage conflict effectively Programming experience including marketing/PR and event execution High attention to detail and excellent organizational skills Integrity and Commitment Ability to work independently with little supervision and meet deadlines Ability to work in a fast-paced environment and quickly adapt to work evening and weekend hours as necessary and as new circumstances arrive Outstanding work-ethic and professionalism Ability to use standard office equipment including computer copier and telephones Minimum of a 2.5 GPA
The University Program Board ( UPB ) Program Assistant is a member of the UPB executive support of the Student Affairs Learning Outcomes the Program Assistant is responsible for implementing and enhancing UPBs Committee Member (CM) experience ensuring that UPB realizes its mission of enhancing student life and assisting with program needs and desires. Through the execution of the responsibilities below the Program Assistant helps UPB build a stronger connection between Chapman students and their university.
Responsibilities
General Responsibilities: Provides administrative support to ensure efficient operation of the office. Create UPBs weekly newsletter for Committee Members which includes updates upcoming events and program sign-up sheets. Plan and execute monthly CM bondings for UPB committee members to create an inclusive and welcoming environment. Transcribe and distribute weekly exec and bi-weekly UPB All meeting minutes and other meeting minutes where applicable in an organized and timely manner Manage and update CM resources documents and grids to ensure Committee Members are meeting their point and attendance requirements. Offer support to the Executive Board with the execution and production of programs including but not limited to large-scale tabling initiatives and internal development. Maintain a positive working relationship with other campus departments. Advance UPBs relationship and image with other on-campus stakeholders. Actively participate in weekly UPB executive board meetings and bi-weekly committee member meetings Maintain a positive working relationship with UPB Chair Graduate Advisor Advisor(s) executive board members and committee members. Prepare for and attend weekly meetings with UPB Chair. Support UPB by performing tasks related to organization and strong communication. Maintain organization and inventory of UPB supplies merchandise etc. Assume additional responsibilities and duties as delegated by the Leadership Team. Time Commitment: Summer work required beginning the week of July 7 2026. Interterm work required beginning the week of January 4 2027 (tentative). Work approximately 8-10 hours per week during Summer Interterm and the Fall and Spring semesters. Maintain a minimum of 8 office hours per week in Fall Interterm and Spring. Attend weekly Executive Board meetings. Attend bi-weekly CM Friday meetings. Meet weekly 1-1 with the UPB Chair. Assist with tabling initiatives. Attend at least 1 On-Campus Entertainment event and 1 Off-Campus Trips event each month. Attend mandatory UPB programs in the 2026-2027 school year: Fall Concert Midnight Breakfast (Fall & Spring) Spring Sizzle Fall/Spring Speaker Drag Show Orientation Dance Attend the following training days: Transition Day (for New Executive Board): May 21 2026 Start Date: July 7 2026 Executive Board training: week of July 7 2026 (tentative)
Required Qualifications
Experience with Microsoft Office (ex: Word Excel SharePoint etc) Exceptional intercommunication and interpersonal skills Ability to manage conflict effectively Programming experience including marketing/PR and event execution High attention to detail and excellent organizational skills Integrity and Commitment Ability to work independently with little supervision and meet deadlines Ability to work in a fast-paced environment and quickly adapt to work evening and weekend hours as necessary and as new circumstances arrive Outstanding work-ethic and professionalism Ability to use standard office equipment including computer copier and telephones Minimum of a 2.5 GPA
Required Experience:
Junior IC
