Tumwater Office Professional 3

TUMWATER SCHOOL DISTRICT NO. 33
621 Linwood Avenue Tumwater Washington 98512

OFFICE PROFESSIONAL 3
Cascadia High School
Continuing
8.0 hours/day 213 days

RATE OF PAY: $31.85 - $39.19
Benefit Information

This position will remain open until filled. Tumwater School District reserves the right to make a hiring decision at any time after the initial screening after 4 PM on Friday September 18 2026. It is in the applicants best interest to submit materials as soon as possible.

The job description is subject to change by the employer as the needs of the employer and requirements of the job change.

OFFICE PROFESSIONAL 3 - TOPA

Position included: Lead Secretary; HS Registrar; HS ASB Secretary; Administrative Assistant

QUALIFICATIONS: High School diploma or equivalent; Associate of Arts degree or 5 years of successful job-related experience preferred; Criminal Justice Fingerprint Clearance. First Aid Certification.

POSITION SUMMARY: Provides lead secretarial and office management for a department school or major school activity. Responsibilities may include high school registrar and lead secretarial responsibilities in a district or school office. Essential functions may vary at the elementary middle high and district levels.

ESSENTIAL FUNCTIONS:

• Greets visitors staff and students and provides direction guidance and assistance
• Meets with new families/students to determine student educational needs
• Composes documents accurately for the purpose of communicating information
• Prepares and processes written materials regarding school and/or district activities and procedures
• Directs and manages student supervision as needed
• Directs the work assignments of others for the purpose of meeting operational requirements
• Oversees daily substitute staffing identifies staffing needs and develops solutions
• Proficiently operates and trains others within the school database system including data gathering sorting and analysis
• Evaluates situations for the purpose of identifying potential improvements or reducing potential problems
• Provides specialized knowledge experience and technical assistance in a given field or department
• Ensure compliance with district policies state and federal laws rules and regulations
• Provides administrative staff support maintains calendars and schedules of appointments activities facility use and other meetings as required
• Maintains building and/or department budgets and accurate records as directed
• Responsible for the general/ASB building budgets maintains accurate records processes purchase orders
• Responsible for athletic clearances: ensures compliance with WIAA and District policy maintains athletic calendars provides support to coaches by providing participation lists grade checks and completion certificates as needed
• Maintains funds and electronic records for fiscal and other reporting including but not limited to payroll reconciliation of general/ASB petty cash funds and imprest checking account building fundraisers and field trips procurement daily bank deposits collecting of students fees audit reports
• Builds the master schedule; prepares all materials for scheduling
• Completes transportation requests
• Prepares and maintains required student records including but not limited to registration of new students transcripts enrollment withdrawal inter-zone and inter-district transfers student information schedule changes free and reduced lunch truancy disciplinary grade changes emergency information immunizations etc.
• Demonstrate sound and independent decision making skills
• Establishes and maintains positive working relationships with community members staff and students
• May provide basic first aid for students for the purpose of meeting their immediate health care needs as needed
• Performs other building generated duties as assigned
• Must be able to perform the essential functions of the job with or without reasonable accommodation

REQUIREMENTS:

• Expert level skills with computer applications including Excel and MS Word
• Command of English in both written and verbal form; use correct spelling grammar and punctuation
• Thorough knowledge of district policies state and federal laws rules and regulations
• Competence in financial and statistical record keeping
• Conduct all job responsibilities independently with a high degree of confidentiality
• Ability to work effectively with frequent interruptions and changing priorities while consistently producing accurate work
• Interact positively with community members staff and students
• Ability to sit for prolonged periods work independently understand and carry out oral and written instructions
• Significant physical abilities include reaching handling digital dexterity; talking and hearing conversation; near and distant visual acuity/visual accommodation

RESPONSIBLE TO:Director/Principal or designee
SCHEDULE:Tumwater School District Calendar (school year plus additional days as required) exclusive of voluntary staff orientation program prior to starting date
SALARY: Tumwater School District Salary Schedule Range
CONTACT: Human Resources -

REASONABLE ACCOMMODATION: The Tumwater School District will provide reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable Washington State law. If you require an accommodation in the application or selection process please contact EdJobsNW at or email .

EQUAL OPPORTUNITY EMPLOYER:Tumwater School District does not discriminate in any programs or activities on the basis of sex race ethnicity color religion creed national origin sexual orientation gender identity gender expression homelessness immigration or citizenship status disability neurodivergence the use of a trained guide dog or service animal age and honorably discharged veteran or military status and provides equal access to the Boy Scouts and other designated youth following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Compliance Officer Meagan Dawson . Title IX Coordinator Wendy Bromley . Section 504 Compliance Coordinator Deena Alley . Address - 621 Linwood Ave SW Tumwater WA 98512.