Travel & Expense Supervisor

Climatec Llc

Job Location:

Phoenix, NM - USA

Monthly Salary: Not Disclosed

Posted on: 4 days ago

Vacancies: 1 Vacancy

Job Summary

About Robert Bosch GmbH

Headquartered in Germany Robert Bosch GmbH is a premier global supplier with four primary business sectors: Automotive Technology Industrial Technology Consumer Goods and Energy and Building Technology. Over 400000 associates generate sales of over 90 billion. Bosch improves quality of life worldwide with products and services that are innovative and spark short Bosch creates technology that is Invented for life. Ninety-two percent of the share capital of Robert Bosch GmbH is held by Robert Bosch Stiftung GmbH a charitable foundation. The special ownership structure guarantees the entrepreneurial freedom of the Bosch Group making it possible for the company to plan over the long term and to undertake significant investments in safeguarding its North America Robert Bosch LLC supplies automotive original equipment and aftermarket products industrial drive and control technology power tool security and building technology thermo-technology household appliances solar energy healthcare and software innovations. Bosch established its regional presence in North America in 1906 and now employs 41000 associates in more than one hundred locations.

Bosch Building Technologies Integrator Business

The regional system integration business called Bosch Building Technologies offers solutions and customized services for building security energy efficiency and building automation for commercial buildings and infrastructure projects Bosch started its Integrator Business in North America through the acquisition of Climatec in 2015. Climatec expanded Boschs role as a comprehensive supplier of energy building automation and security solutions. Climatec is recognized in the building industry as an independent single-source integrator of critical building systems including energy services building automation and security & life safety in the U.S. market. The company provides consulting planning implementation and 24/7 remote management. Climatec is active in several market segments and industries including data centers commercial real estate buildings and federal state and local government. Climatec has operated as an independent entity maintaining its offices in Arizona California Nevada Texas New York and New Jersey. Climatec continues to represent and integrate numerous leading manufactures product lines across its wide range of services including Bosch 2023 Bosch acquired Canadian-based security integrator Paladin Technologies. Merging Paladin Technologies and Climatec will significantly expand Boschs Integrator Business in North America. Today the combined entity of Bosch Building Technologies (previously Climatec and Paladin Technologies) represents over $800M in revenues and 2800 associates. Utilizing the strengths of both companies Bosch offers its customers a complete portfolio of networked and efficient energy building automation and security solutions.

Job Summary:Travel and Expense Supervisor is responsible for overseeing daytoday Travel and Expense operations while ensuring accuracy timeliness and compliance with company policies. This role serves as a subjectmatter expert and lead point of contact for invoice processing vendor relations expense reporting and monthend close activities while also supporting process improvements and mentoring staff.

Responsibilities:

Provide guidance training and management of Travel & Expense (T&E) team fostering accuracy accountability and customer service excellence
Allocate and monitor team workload to ensure efficient processing and coverage across entities and regions
Serve as primary point of contact for internal customer inquiries and issue resolution
Oversee reviews/approvals and resolve employee expense reports
Ensure proper coding and accurate entry of expense reports into the ERP
Oversee weekly T&E batch balance clear & provide reporting to treasury
Oversee monthly employee reimbursements balance clear & provide reporting to treasury
Reconcile T&E transactions and resolve discrepancies promptly
Monitor Credit lines to ensure payments are processed as needed
Oversee management of corporate credit card accounts & new card issuance
Oversee terminations for corporate credit card accounts
Assist with monthend quarterend and yearend close activities
Support audits by providing documentation and responding to auditor requests
Identify opportunities for process improvement and efficiency
Periodic travel to support operational alignment and strengthen relationships with distributed teams to include in-person engagement for team development process standardization and key initiatives as identified
Perform additional duties and projects as assigned

Supervisor Duties:

In accordance with applicable Company policies/procedures and Federal/State laws will perform the following supervisory responsibilities: planning assigning and directing work; coaching and appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Required Qualifications:

High school diploma or GED required
Minimum of 5 years of progressive payables experience
At least 2 years in a senior or lead payable role with demonstrated ownership of payables processes
Strong proficiency with Microsoft Excel Word and Outlook
Solid understanding of invoice processing payment cycles and AP controls
High level of accuracy organization and attention to detail
Ability to manage multiple deadlines in a fastpaced environment
Strong written and verbal communication skills
Ability to handle interactions professionally and resolve conflicts

Preferred Qualifications:

Associates or bachelors degree in accounting Finance or related field
7 years of accounts payable experience in a mid to largesize organization
Experience leading or mentoring AP staff
Experience with ERP or accounting systems (e.g. Oracle SAP NetSuite Workday or similar)
Experience supporting audits and financial close processes
Familiarity with process improvement or AP automation initiatives

Physical Demands:

In general the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of the job.

Must be able to effectively communicate (ie see hear speak and write clearly) in order to communicate with colleagues and/or customers; manual dexterity required for occasional reaching lifting of light office objects and operating office equipment

Working Conditions:

In general the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job.

The office is clean orderly properly lighted and ventilated. Noise levels are considered low to moderate

Additional Information:

Working Hours:This position generally works Monday- Friday overtime and on call when necessary
Travel Requirements:
Benefits:
- Medical
- Dental
- Vision
- Flexible Spending Accounts
- 401K w/ company match
- Life/AD&D/LTD
- Paid Vacation/Sick/Holidays
- Employee Assistance Program
- Pet Insurance

Equal Employment Opportunity Statement

This company considers candidates regardless of race color religion sex sexual orientation gender identity national origin disability or veteran status. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color creed religion national origin citizenship status ancestry sex age physical or mental disability unrelated to ability marital status family responsibilities pregnancy genetic information sexual orientation gender expression gender identity transgender sex stereotyping order of protection status protected veteran or military status or an unfavorable discharge from military service and other categories protected by federal state or local law.

Equal Opportunity Employer including disability / veterans.

All your information will be kept confidential according to EEO guidelines.

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Reasonable Accommodations
If you require a reasonable accommodation in completing a job application interviewing completing any pre-employment testing or otherwise participating in the employee selection process you can reach out to our HR team for support at or email Please note our HR representatives do not have visibility of application or interview status. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job

Indefinite U.S. work authorized individuals only. Future sponsorship for work authorization unavailable.

Required Experience:

Manager

About Robert Bosch GmbHHeadquartered in Germany Robert Bosch GmbH is a premier global supplier with four primary business sectors: Automotive Technology Industrial Technology Consumer Goods and Energy and Building Technology. Over 400000 associates generate sales of over 90 billion. Bosch improves q...