Transplant Coordination Spec

The Pediatric Transplant Specialist is responsible for facilitating activities associated with a specific complex program or group of complex programs in a specialty/functional area including scheduling coordination of communication data management document preparation and process improvement. Supports development and maintenance of related tools policies training materials and methods/procedures for communication and coordination with internal teams external departments and community providers payers and agencies. Works in collaboration with the Program Manager and other program staff to help to implement the programs objectives in support of identified goals and the continuous improvement process. Partners with the program team to implement operational solutions. Responsible for ensuring effective communication among stakeholders and program staff. Facilitates interdepartmental activities ensuring ongoing effective program operation and/or implementation. Oversees a moderate to high volume of complex work in support of the program. This level performs work underlimited supervision with independent judgment CONCEPT:A program is a specialized area with specific complex components and discrete tasks which distinguish it from the main body of the organization. There is a defined plan to accomplish a particular objective with elements and scope that distinguish it from the usual scope and responsibilities of a department or functional area. The specialized tasks involve interpretation of policies procedures and regulations independent functioning and public contact. A program typically has a long-term focus with an expectation that the plan/program will serve or impact on-going needs or goals. The primary responsibilities and accountabilities are typically transferable from one program to another. The performance of administrative tasks are in support of the individuals performance specific to the Specifics: This role functions as a Program Coordinator III and will be responsible for managing the intake tracking and coordination of complex transplant referrals ensuring that all required clinical documentation authorizations and regulatory elements are complete accurate and addition to referrals this position is responsible for scheduling and tracking all patient appointments within multidisciplinary teams ensuring scheduling follows UNOS and CMS guidelines. Working within a multidisciplinary pediatric transplant team the Transplant Specialist partners closely with transplant physicians advanced practice providers nurses social work finance and external referring providers to support seamless referral workflows. This role requires a high level of attention to detail robust organizational skills and the ability to communicate with empathy and professionalism while supporting children and families navigating emotionally complex and high-acuity care. The Pediatric Transplant Specialist plays an important role in supporting regulatory compliance maintaining referral data and audit-ready documentation monitoring referral timelines and identifying and escalating barriers to progression. Through proactive coordination and a family-centered approach this role helps ensure safe equitable and efficient access to pediatric transplant services while supporting operational excellence and an exceptional patient and family experience. This role supports the shared partnership of the Living Donor program between Seattle Childrens Hospital and the University of WA. This role will track living donor information and monthly invoices sent from the University of WA. This role ensures appropriate payment requests are submitted into Workday for approval by the department leader.

Required Education and Experience
Bachelors Degree or equivalent combination of education/experience that demonstrates knowledge years of coordination support experience; including at least two (2) years of experience organizing multiple projects through to working on process improvement projects with cross-functional organizing multiple projects through to track record convening and facilitating dialogue with multiple and diverse with: drafting editing and developing communications and/or with insurance authorization workflows medical records review and completeness checks data tracking spreadsheets and referral dashboards

Required Credentials


Preferred
Familiarity with transplant-specific regulations (CMS OPTN/UNOS)Lean Six Sigma or process-improvement trainingExperience with accounting

Compensation Range

$32.07 - $48.11 per hour

Salary Information

This compensation range was calculated based on full-time employment (2080 hours worked per calendar year). Offers are determined by multiple factors including equity skills experience and expertise and may vary within the range provided.