Training Coordinator Site Admin

This role is responsible for coordinating workforce training activities supporting employee integration into cleanroom manufacturing operations maintaining training compliance records and streamlining site operational processes. The position serves as a key operational resource supporting training logistics site communications workforce readiness activities operational and site-wide employee events and cross-functional coordination across the facility.

The ideal candidate will help drive consistency organization and operational efficiency while supporting a positive employee experience within a fast-paced semiconductor manufacturing environment.

Primary Duties & Responsibilities

Workforce Readiness & Site Integration

• Coordinate site orientation and workforce integration sessions for employees contractors and temporary staff.
• Prepare training materials orientation presentations site guides welcome resources badges LMS assignment and workspace readiness logistics.
• Partner with Hiring Managers Manufacturing Operations IT Facilities Security EHS and HR teams to coordinate a seamless and organized employee integration experience.
• Conduct orientation presentations covering site operations safety expectations cleanroom protocols compliance requirements company culture workplace expectations and available site resources.
• Coordinate cross-functional onboarding and workforce readiness schedules to ensure completion of required training site access and operational readiness activities.
• Track completion of required orientation activities training assignments and compliance documentation to ensure accuracy and timely processing.
• Serve as a primary point of contact for employees during initial site integration and workforce readiness activities.
• Support employee immersion into manufacturing operations through coordination of training logistics operational expectations and site readiness processes.

Training Coordination & Compliance Support

• Coordinate operational safety compliance and cleanroom training activities for employees contractors and temporary staff.
• Coordinate and maintain structured training schedules orientation plans training matrices and workforce readiness documentation.
• Track employee training completion certifications and compliance requirements to ensure operational readiness.
• Maintain accurate training records attendance logs certifications and compliance documentation.
• Support Learning Management System (LMS) administration reporting and training audits as applicable.
• Partner with Manufacturing Human Resources EHS Facilities Security Engineering and Site Leadership to support standardized training and operational consistency.
• Assist with recurring remedial and continuous improvement training initiatives.
• Support operational readiness through coordination of workforce training logistics and compliance activities.
• Assist with maintaining standardized training documentation and operational procedures.
• Provide coordination and administrative support for site operations and manufacturing leadership teams.
• Coordinate operational logistics including badge access workspace readiness training room scheduling meeting coordination and site communications.
• Support planning and execution of site activities including all-hands meetings operational reviews employee events leadership meetings and workforce communications.
• Coordinate site-wide announcements communication updates presentation materials and event logistics.
• Assist with visitor coordination vendor support catering coordination and general site administration activities.
• Support execution of operational excellence initiatives focused on organization communication effectiveness workforce efficiency and continuous improvement.
• Maintain organized site documentation and standardized administrative processes.
• Identify opportunities to streamline workflows and improve operational efficiency across training and site support functions.
• Serve as a key operational support resource for cross-functional site coordination activities.

Site Administration & Operational Support

• Provide coordination and administrative support for site operations and manufacturing leadership teams.
• Coordinate operational logistics including badge access workspace readiness training room scheduling meeting coordination and site communications.
• Support planning and execution of site activities including all-hands meetings operational reviews employee events leadership meetings and workforce communications.
• Coordinate site-wide announcements communication updates presentation materials and event logistics.
• Assist with visitor coordination vendor support catering coordination and general site administration activities.
• Support execution of operational excellence initiatives focused on organization communication effectiveness workforce efficiency and continuous improvement.
• Maintain organized site documentation and standardized administrative processes.
• Identify opportunities to streamline workflows and improve operational efficiency across training and site support functions.
• Serve as a key operational support resource for cross-functional site coordination activities.

Education & Experience

• Associates or Bachelors degree in Human Resources Business Administration Communications or related field preferred.
• 2 years of experience in HR coordination training administration onboarding or administrative support roles.
• Strong presentation and facilitation skills.
• Excellent organizational communication and interpersonal skills.
• Ability to manage multiple priorities with strong attention to detail.
• Proficient in Microsoft Office Suite (Outlook Word Excel PowerPoint).
• Experience with HRIS and Learning Management Systems preferred.
• Ability to handle confidential information with discretion and professionalism.

Skills

• Strong customer service mindset and collaborative approach.
• Ability to work independently and in a team-oriented environment.
• Adaptability and problem-solving skills in a fast-paced environment.
• Professional verbal and written communication skills.
• Strong time management and follow-through abilities.

Working Conditions

• This role will be based on-site in Fremont CA.
• Regular use of a computer and other office equipment is necessary.

Physical Requirements

• Frequent interaction with employees leadership vendors and cross-functional teams.
• Occasional support for early morning orientations training sessions or company events may be required.
• Sitting for extended periods while working on a computer or in meetings.
• Use of hands and fingers for typing writing and handling documents.
• Occasional lifting of objects or materials up to 20 pounds for administrative tasks.
• Ability to communicate verbally and in writing.

Safety Requirements

All employees are required to follow the site EHS procedures and Coherent Corp. Corporate EHS standards.

Quality and Environmental Responsibilities

Depending on location this position may be responsible for the execution and maintenance of the ISO 9000 and/or other applicable standards that may apply to the relevant roles and responsibilities within the Quality Management System and Environmental Management System.

CultureCommitment

Ensure adherence to companys values (ICARE) in all aspects of your position at Coherent Corp.:

Integrity Create an Environment of Trust

Collaboration Innovate Through the Sharing of Ideas

Accountability Own the Process and the Outcome

Respect Recognize the Value in Everyone

Enthusiasm Find a Sense of Purpose in Work

Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex gender identity sexual orientation race color religion national origin disability protected Veteran status age or any other characteristic protected by law.