Time And Leave Clerk (OA)

Duties include but are not limited to:

• Apply the complicated pay and leave regulations for both Titles 5 and 38 and separate the posting/coding structures for each.
• Have thorough knowledge of personnel regulations policies and procedures negotiated union agreements FSLA regulations and OWCP regulations.
• Have good interpersonal skills for face-to-face and telephone contacts with employees supervisors payroll accounting section employees staff etc.
• Accurately posting coding and recording all pay and leave documents for the correct payment of salary to Nursing Service employees.
• Keeping immediate supervisor and alternate timekeepers who perform duties during timekeepers absence apprised of all changes in timekeeping policies and procedures.
• Uses MS Word or comparable word processing software to execute several office automation functions such as storing and retrieving electronic documents and files; activating printers; inserting and deleting text; formatting letters reports and memorandum; and transmitting and receiving e-mail.
• Responsible for the correct entry into the computer of Request for and Authorization of Overtime. Verifies that overtime in recorded correctly on the time schedule and agrees with the overtime worked before posting on the electronic time and attendance report.
• Transfer on-call information from duty schedules into the electronic time and attendance report. Ensures correct computations and remarks for posted pay entitlement for overtime worked earned differentials and reduced on-call hours.
• Effectively deals with conflict and conflict resolution.
• Develops and maintains productive and cooperative relationships with internal and external groups organizations and other contact management entities.
• Responsible for correct posting and recording of employees who are injured on duty and relieved due to the nature of the injury.
• Develops records worksheets and procedures necessary to carry out timekeeping functions.
• Responsible for initiating and maintaining audits to track leave holiday status etc. on selected employees.
• Provides training to nurse managers and supervisors interpreting time-card entries and explaining entitlement to premium pays differentials and their applications.
• Uses computers software applications databases and automated systems to accomplish work.
• Identifies issues and analyzes information to draw accurate conclusions ensuring careful attention to detail. Dissects problems and information into their meaningful parts and uses logic and judgment to evaluate alternatives and develop solutions.
• Considers and responds appropriately to the needs feelings and capabilities of others; adjusts approaches to suit different people and situations.
• Knowledge of filing typing entering data maintaining records taking shorthand and using and completing forms.
• Knowledge of compensation concepts principles and practices including pay and leave administration and compensation flexibilities.

Work Schedule: Monday - Friday 7:00am - 3:30pm subject to change based on the needs of the facility.
Virtual: This is not a virtual position.
Position Description/PD#: Time And Leave Clerk (OA)/PD04476A and PD04476A
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized

• You must be a U.S. Citizen to apply for this job
• To be considered for this position you must complete all required steps in the process. In addition to the application and questionnaire this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959
• Physical Requirements: The work area is usually an adequately lighted heated and ventilated office of medical facility setting. The work is primarily sedentary although some slight physical effort may be required. The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
• Must pass a pre-placement physical evaluation.
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7 2025 drivers licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public determining if your employment advances the public interest we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period your employment will be terminated unless you receive certification in writing that your continued employment advances the public interest.

To qualify for this position applicants must meet all requirements by the closing date of this announcement 09/14/2026.

Per 5 CFR 300.604(c) Advancements to positions up to GS-5: Candidates may be advanced without time restriction to positions up to GS-5 if the position to be filled is no more than two grades above the lowest grade the employee held within the preceding 52 weeks under his or her latest non-temporary competitive appointment.

TYPING PROFICIENCY: This position requires the skills of a qualified addition to meeting the experience and/or education requirements you must be able to type at least 40 words per minute.

You may qualify based on your experience and/or education s described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-04 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to: Completes mandatory training topics in a timely fashion; maintains timekeeping records in accordance with regulations; performs timekeeping duties in accordance with rules and regulations; supports new procedures or processes for increasing efficiencies and works collaboratively to support change; ensures confidentiality of information obtained in the course of operations in the work area; adheres to proper procedure for leave requests; and develops the skills knowledge ability and motivation to support customer service participation flexibility accountability and responsibility in the delivery of patient care. NOTE: Experience must be fully documented on your resume and must include job title duties month and year start/end dates AND hours worked per week. OR
• Education: Successfully completed four (4) years of education above the high school level in any field which high school graduation or the equivalent is the normal prerequisite. Transcripts must be submitted at time of application. OR
• Combination: Equivalent combination of successfully completed post-high school education (beyond the second year) and specialized experience as described above which meet the total experience requirements for this grade level. Transcripts must be submitted at time of application.

For more information on these qualification standards please visit the United States Office of Personnel Managements website at