Temporary Events Assistant

All interested applicants must attach a cover letter and a resume in the Supporting Documents section of the applicationin a PDF format. Please note that the applicant tracking system does not convert attachments in Word format successfully.

Boasting a 300-acre tree-lined campus in Houston Texas Rice University is ranked among the nations top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio and a residential college system which supports students intellectually emotionally and culturally through social events intramural sports student plays lectures series courses and student government. Developing close-knit diverse college communities is a strong campus tradition which is why Rice is highly ranked for best quality of life and best value among private universities.

Rice is also a wonderful place to work. Rice faculty staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rices culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name RICE Responsibility Integrity Community and Excellence.

Founded in 1993 Rice Universitys Baker Institute for Public Policy is one of the premier nonpartisan public policy research organizations in the country. As an integral part of Rice University the Baker Institute has a strong track record of achievement based on the work of its fellows scholars and staff. The institute collaborates with experts from academia government media business and nongovernmental and private organizations.

The Events Assistant is a full-time temporary position responsible for providing logistical support for lectures seminars conferences meetings and other functions hosted or co-hosted by the Baker Institute for Public Policy. Under the supervision of the Assistant Director of Events the position will help the institutes events team plan and execute events including managing guest registration supervising check-in and coordinating with vendors to create an exceptional event experience for institute guests.

The position will be hired for a term of six months July through December 2026. This is a full-time benefits-eligible position.

Ideal Candidate Statement:

Ideal candidates should have professional event management experience with a demonstrated ability to work with diverse individuals and personalities with exceptional judgment and discretion.

Workplace Requirements:

This section helps candidates understand the physical and logistical aspects of the job ensuring they are aware of the environment and conditions they will be working in. Aspects to consider are physical environment schedule travel requirements physical demands health and safety protocols dress code etc.

Workplace Location:

This position is exclusively on-site necessitating all duties to be performed in-person on campus. PerRice policy 440 work arrangements may be subject to change.

Hiring Range: $42500 - $47500 / year

Minimum Requirements:

• Bachelors degree

  • In lieu of the education requirement additional related experience above and beyond what is required may be substituted on an equivalent year-for-year basis.

• One year of professional experience planning and implementing events

• Skills:

  • Working knowledge of Microsoft Office Suite

  • Excellent written and verbal communication

  • Strong time management and organizational skills

  • Ability to work in a busy environment with deadlines

  • Dedication to service professionalism and courtesy

Preferences:

• At least one year of event/logistics planning in an academic or non-profit setting as well as prior experience hosting dignitaries or other VIPs is preferred.

• Certified Meeting Professional (CMP) License

Essential Functions:

• As assigned by the Assistant Director of Events work closely with the event host(s) including the Baker Institute leadership team research fellows program coordinators or various outside groups to support the planning and execution of successful events.

• Assist the events team in completing various logistical tasks relating to Baker Institute digital and in-person events including online registration guest check-in vendor support budgeting and expense reconciliation.

• Follow organizational procedures for various event types lectures seminars conferences meetings dinners reception distinguished visitors or staff events in coordination with both internal and external contacts.

Additional Functions:

• Supervise and task event-related student interns assigned to help with Baker Institute events.

Rice University HR Benefits: Mission and Values: Mission and Values Rice University

Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race color religion age sex sexual orientation gender identity national or ethnic origin genetic information disability or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process please get in touch with Rice Universitys Human Resources Office via email at for support.

If you have any additional questions please email us at . Thank you for your interest in employment with Rice University.