Technical Communications Specialist

Company Overview

Pantheon Data (a Kenific Holding company) is a private small business based in the Washington DC area. Pantheon Data was founded in 2011 initially providing acquisition and supply chain management services to the US Coast Guard. Our service offerings have grown in the past ten years including infrastructure resiliency contact center operations information technology software engineering program management strategic communications engineering and cybersecurity. We have also grown our customer base to include commercial clients. The company has used this experience to expand our service offerings to other agencies within the Department of Homeland Security (DHS) the Department of Defense (DoD) and other Federal Civilian Agencies.

Position Overview

We are seeking a detail-oriented and highly organized Technical Communications Specialist to support a senior research and technology organization. This dual-function role combines task management and workflow coordination with technical writing and editing responsibilities. The successful candidate will manage the flow of actionable items across multiple stakeholders while producing and refining high-quality technical and executive-level documentation. Travel may be required.

Responsibilities

Task Management & Workflow Coordination

• Monitor assign and track all actionable tasks coming to the organization from internal and external stakeholders including executive offices control officers headquarters communications offices legislative liaison offices and senior leadership entities.
• Analyze incoming requirements and generate tasks assigned to subordinate units for execution by affiliated laboratories research centers and other organizational components.
• Utilize a web-based correspondence and task management system to track incoming work items and correspondence distributed through a hierarchical chain-of-command office structure.
• Provide quality control on staffing packets ensuring all documents staffing and routing forms and attachments are complete and accurate.
• Manage the flow of information and actions to organizational leadership.
• Support and expedite staffing packets through the review process including legal and control officer reviews with staffing to executive and senior leadership positions.
• Develop and maintain process maps documenting all staff functions of the directorate.
• Create track and manage all outgoing taskers using best practices and in-depth knowledge of the task management system.
• Provide support for additional executive office duties as needed.

Technical Writing & Editing

• Provide technical writing and editing support including grammar spelling and overall review of documents and presentations.
• Develop and refine deliverables including weekly activity reports information papers publication articles briefings and technical studies and assessments related to programs within the organizations purview.
• Perform comprehensive document support across three levels:
  1. Editing review both content (completeness accuracy and appropriate language) and form (organization visual design and usability).
  2. Copyediting ensure documents are mechanically correct (spelling punctuation and grammar) and stylistically consistent.
  3. Proofreading compare the final version of a document against the marked-up version to confirm all corrections have been incorporated.
• Prepare and distribute Monthly Status Reports.
• Prepare correspondence and documentation that is clear concise and effectively articulates the value of the organizations science and technology efforts.
• Translate contributed raw and in-depth technical data into content appropriate for the intended audience.
• Explain scientific and technical concepts in plain language ensuring technical material is easily understood by a layperson.

Required Skills and Experience

• Demonstrated experience in task management workflow coordination or executive staff support within a large hierarchical organization.
• Proficiency with web-based correspondence or task management/tracking systems.
• Strong technical writing editing copyediting and proofreading skills.
• Ability to interpret complex scientific and technical material and communicate it clearly to diverse audiences.
• Exceptional attention to detail organization and quality control.
• Strong interpersonal and communication skills for interfacing with senior leadership and multiple stakeholders.
• Ability to work effectively remotely in cross-functional teams.
• Ability to meet deadlines and produce quality work.
• Proficient in Microsoft Suite software including Outlook Word Excel SharePoint and PowerPoint.

Preferred Skills and Experience

• Background or familiarity with science and technology (S&T) or research and development environments.
• Experience supporting executive

Education

Bachelors Degree

Clearance Requirements

Applicants selected will be subject to a security investigation and may need to meet eligibility requirements. Secret Clearance is required for continued employment.

Work Location: 5 Days Onsite Crystal City Arlington VA.

• Our company prioritizes the benefits of flexibility and collaboration whether that happens in person or remotely.
• If the position is remote or hybrid you may periodically work from a Pantheon Data office location or client site.
• If this position is assigned to a Pantheon Data office location or client site youll work with colleagues and clients in person as needed for specific client requirements.

Compensation

The salary range for this position is $110000 - $135000. This is not however a guarantee of compensation or salary. Rather salary will be set based on experience geographic location and possibly contractual requirements and could fall outside of this range.

Benefits Overview

We are always looking for good people! Pantheon Data is committed to providing its employees with competitive salaries and benefits in order to increase employee satisfaction and addition to our benefits we also offer SmartBenefits through the Washington Metro Area Transportation Authority where you specify an amount of your pre-tax wages be paid directly to your SmarTrip some cases tuition assistance may be available for continuing education expenses and certifications related to their position. Additional details may be found at Data Important Information

All qualified applicants will be considered for employment without regard to disability status as a protected veteran or any other status protected by applicable federal state local or international law.

As part of the application process you are expected to be on camera during interviews and assessments. We reserve the right to take your picture to verify your identity and prevent fraud.

If you require reasonable accommodation in completing this application interviewing completing any pre-employment testing or otherwise participating in the employee selection process please direct your inquiries to our Talent Team at or by phone .

This company uses E-Verify to confirm each employees work authorization. For more information click here E-Verify Participation Poster

Required Experience:

IC