T&E Events Lead

About the Team

The Procurement organization enables our mission by ensuring every dollar is spent responsibly compliantly and efficiently. As a key part of this function this role reports to the Head of Travel & Expense (T&E) and partners closely with Procurement Operations Accounting Finance and business stakeholders to own and scale the companys global Events strategy operations and compliance.

About the Role

Youll own the global T&E event strategy and operations acting as a strategic leader and hands-on executor supporting Events teams across the organization. Expect to align with event owners around the company and set the process roadmap for the companys Procurement & T&E processes lead platform deployment and lifecycle management manage key partners and stakeholders and personally drive process standardization & cost optimization. You will also be a key contributor to the overall T&E process design and governance ensuring tight controls and scalability across Travel Expense Events and Card mix: 50% program leadership 50% hands-on execution (flexes with project roadmap and volume).

What were looking for:

• Were looking for a strategic leader with deep experience in corporate events and T&E operations who can scale systems and processes without losing sight of the details.

• Proven experience in Strategic Meeting Management Programs (SMMP) corporate travel and expense management travel sourcing and/or travel consulting.

• Hands-on expertise in designing standardizing and automating processes across T&E including policy management systems integration and controls alignment.

• Experience leading global T&E events strategy including policy development venue/room block sourcing and platform management (e.g. Planned Cvent).

• A strong controls mindset aligned to SOX with experience driving audit readiness and partnering cross-functionally across Compliance Legal Privacy Procurement Accounting and Finance.

This role is based in San Francisco CA. We use a hybrid work model of 3 days in the office per week and offer relocation assistance to new employees.

In this role you will:

• Strategy & Policy: Lead the global company-wide T&E & Procurement event strategy and associated policies (room blocks venues group meals payments reconciliation etc.).

• Stakeholder Partnership: Partner with Events teams Executive Business Partners (EBPs) department leaders and cross-functional teams (Compliance Legal Privacy PTP Cards Security) to align event programs with business needs and compliance requirements.

• Supplier & Spend Management: Optimize supplier strategy and ongoing event operations.

• Controls & Standardization: Create and standardize event policy controls across all organizations and managers.

• Scalability & Standardization: Drive global standardization and operational scalability. Act as the primary DRI for process optimization and enforcement of compliance guardrails.

• Compliance & Audit: Ensure SOX-compliant T&E & Procurement policies across all events.

• Process Design & Governance: Lead and enhance the full T&E event process design and governance. Lead SOP documentation controls alignment and audit readiness.

• Integration: Integrate T&E policy budgeting/forecasting travel and card programs into a cohesive workflow for holistic event programs management.

• Data & Systems:Ensure high data accuracy and reliable integrations across ERP analytics travel tax payroll and related downstream systems.

• Category Management/Sourcing (Events): Own the global events category strategy and supplier base. Lead sourcing RFPs/RFQs negotiations contracting support and vendor selection partnering with internal sourcing teams.

• Process Improvement (Events): Map current-state event operations redesign workflows controls tooling and handoffs across the events program. Define KPIs/reporting and drive adoption of better operating standards globally. Manage continuous process improvement through the deployment of new policies and platforms ensuring a great experience and reduction of cycle time across hotel room blocks venues and group meals and other T&E related event purchases

• Event Technology/Product: Own internal event-related products/tools/platforms. Define roadmap and requirements for event tech or event operations systems. Lead the integration of emerging AI throughout the workflow.

You might thrive in this role if you:

• Bring 8 years of experience in M&E SMMP corporate T&E Procurement or Finance Operations.

• Have thrived in high-growth scaling environments balancing long-term process design with hands-on execution.

• Offer deep technical proficiency in T&E policy global events management card programs and regulatory compliance (SOX tax implications etc.).

• Have designed and automated T&E/Events workflows leveraging ERP/AP automation OCR approval routing and AI.

• Maintain a strong controls mindset and can confidently partner with Accounting Procurement FP&A and Legal/Compliance.

• Have hands-on experience with tools like Oracle Fusion Planned Navan VNDLY Jira or similar enterprise platforms especially in integrated environments.

Compensation Range: $216K - $240K USD

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