Accounting Subsidy Billing Manager

Accounting Subsidy Billing Manager is responsible for the oversight administration and execution of subsidy billing activities ensuring accurate calculation invoicing collection and reporting of subsidy funding in accordance with governing documents contractual agreements and company policies. This role serves as the subject matter expert for subsidy billing partnering with clients board members Community Managers and internal departments to ensure compliance financial accuracy and timely collection of subsidy receivables. The Subsidy Billing Manager maintains detailed financial records cash flow projections billing schedules and supporting documentation while identifying opportunities to improve processes controls and operational efficiency.

RESPONSIBILITIES

• Review interpret and maintain a thorough understanding of governing documents subsidy agreements contracts and related legal documentation.

• Calculate and prepare subsidy billings in accordance with governing documents and approved methodologies.

• Prepare and maintain detailed cash flow projections related to subsidy funding and anticipated collections.

• Clearly explain subsidy calculations billing methodologies and financial impacts to clients board members and internal stakeholders.

• Serve as the primary point of contact for client meetings regarding subsidy billing funding requirements and payment status.

• Partner with Community Managers and internal departments to resolve billing questions and ensure compliance with governing documents.

• Ensure all subsidy billings are accurately posted to the general ledger and reconcile billing activity with accounting records.

• Monitor subsidy receivables and proactively follow up on outstanding payments to ensure timely collections.

• Prepare and maintain monthly subsidy billing trackers to verify that all required billings have been completed accurately and on schedule.

• Maintain comprehensive documentation supporting calculations assumptions governing document references billing schedules and client communications.

• Identify opportunities to improve billing processes documentation standards and internal controls.

• Assist with audits by providing supporting documentation and responding to subsidy-related inquiries.

• Ensure compliance with company policies accounting standards and client requirements

• Highly organized withthe ability toeffectively manage prioritiesand consistently meetdeadlines.

• Flexible and team-oriented with awillingness to assistwith closing activitiesas needed.

REQUIREMENTS

Education & Experience

• Bachelors degree in Accounting Finance Business Administration or a related field preferred.

• Minimum of 5 years of experience in billing accounting finance property management community association management or a related financial operations role.

• Experience interpreting contracts governing documents legal agreements or funding arrangements preferred.

• Experience managing receivables reconciliations and financial reporting.

• Prior leadership or supervisory experience preferred.

Essential Knowledge Skills and Abilities

• Strong understanding of accounting principles general ledger activity reconciliations and financial reporting.

• Ability to review interpret and apply governing documents subsidy agreements contracts and legal documentation.

• Demonstrated experience calculating and preparing complex billings using established methodologies.

• Strong analytical and problem-solving skills with exceptional attention to detail and accuracy.

• Ability to prepare and maintain cash flow projections and analyze financial impacts.

• Excellent verbal and written communication skills with the ability to clearly explain financial calculations billing methodologies and funding requirements to clients board members and internal stakeholders.

• Strong customer service and relationship management skills with the ability to serve as the primary point of contact for subsidy-related matters.

• Proficiency in Microsoft Excel and financial/accounting software systems.

• Ability to maintain thorough and organized documentation supporting calculations assumptions billing schedules and client communications.

• Knowledge of internal controls audit support processes and compliance requirements.

• Ability to collaborate effectively across departments and build strong working relationships.

• Highly organized with the ability to effectively manage competing priorities and consistently meet deadlines.

• Flexible and team-oriented with a willingness to assist with month-end close and other accounting activities as needed.

• Ability to work independently exercise sound judgment and maintain confidentiality of sensitive financial information.

PHYSICAL REQUIREMENTS

The physical requirements can vary but generally they may include:

• Lifting: Occasionally lift and carry office materials files laptop equipment or other work-related items weighing up to 15 pounds.

• Mobility: Ability to move within a home-office or remote work environment and attend virtual meetings. Ability to access and organize work materials and equipment as needed.

• Working conditions: Work is performed primarily in a remote/home-office environment. Requires the ability to maintain a workspace that supports productivity confidentiality and reliable internet connectivity. May require flexibility to work additional hours during peak billing periods month-end activities audits or other business-critical deadlines. Frequent participation in video conferences virtual meetings and telephone communications.

• Personal protective gear: No special personal protective equipment is required under normal working conditions.

• Extended Sitting or Standing: Ability to remain in a stationary position for extended periods while working at a computer reviewing documents conducting analyses and participating in virtual meetings. Ability to alternate between sitting and standing as needed throughout the workday.

• Manual Dexterity: Frequent use of hands and fingers to operate a computer keyboard mouse calculator telephone and other standard office technology. Ability to enter review analyze and communicate detailed financial information accurately.

• Driving: Regular driving is not required.

We are committed to creating an inclusive and accessible work environment. If you require reasonable accommodation in performing the job duties as described in the job description discuss with your manager.

WHAT WE OFFER:

• Comprehensive benefits package including medical dental and vision
• Wellness program
• Flexible Spending Accounts
• Company-matching 401k contributions
• Paid time off for vacation holidays medical and volunteering
• Paid parental leave
• Training and educational assistance
• Support programs including Employee Assistance Program and Calm Health
• Optional benefits including short- and long-term disability life insurance and pet insurance
• Most importantly a caring team who is dedicated to your success!