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Sr. Department Assistant Level 5 Department Associate, Level 6
Job Location:
Job Location:
Rose Hill, VA - USA
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
6 August 2026 (30+ days ago)
Posted:
Application Deadline:
3 November 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Position Summary
Reporting to the Associate Dean this position provides essential administrative and operational support for the departments academic and financial activities. This role requires discretion in handling confidential information within institutional software systems such as Banner Jaggaer Contract Management and Concur. The position regularly accesses financial platforms and internal databases that contain sensitive data related to vendor accounts payment records contractual agreements and organizational financial activity. Additionally they ensure the integrity of institutional data systems by accurately entering reviewing and managing information while maintaining strict confidentiality which is essential to protecting sensitive financial records and preventing unauthorized access. This position will require extended hours and additional coverage as needed during peak operational periods. Additionally travel may be required to provide support at other campuses including participation in training.
Essential Functions
Level 5: Maintains strict confidentiality and exercises discretion when handling sensitive student records (e.g. transcripts immunization records military records disciplinary files) in compliance with FERPA regulations. Onboards new students and manages continuing student processes including registrations faculty/class lists room assignments and syllabi. Prepares and distributes communications including mailings to prospective students applicants admitted students and community partners. Provides clerical and operational support for the College at Sixty program. Provides administrative and logistical support across all three campuses. Processes and monitors vendor transactions through Banner (Jaggaer Contract Management and Concur purchase orders) ensuring compliance timely approvals and accurate documentation. Coordinates PCS events: Orientations Deans List recognition Alpha Sigma Lambda ceremonies Senior Banquet graduation and commencement (including name cards honors awards and final grade coordination). Oversees and executes centralized administrative functions across multiple campuses. Level 6 Added Essential Responsibilities (Applicable to Internal Candidates who are currently a Level 6): Supports management in developing and implementing new processes and programs. Executes multi-step processes and coordinates sensitive activities with professionalism. Formats and prepares complex documents and manages the distribution of school listservs. Ensures data accuracy and integrity by running complex reports and conducting thorough data quality checks. Regularly interacts with same-function and cross-functional staff. Assists in developing work instructions and procedures and interprets policy within their area of responsibility to perform a variety of tasks to maintain efficient office systems.
Preferred Qualifications
Bachelors degree. Knowledge of Slate / Banner systems or comparable University student/ CRM systems a strong plus.
Work Environment
Office Environment: Employees are protected from weather conditions or contaminants but not necessarily occasional temperature changes.
Reporting to the Associate Dean this position provides essential administrative and operational support for the departments academic and financial activities. This role requires discretion in handling confidential information within institutional software systems such as Banner Jaggaer Contract Management and Concur. The position regularly accesses financial platforms and internal databases that contain sensitive data related to vendor accounts payment records contractual agreements and organizational financial activity. Additionally they ensure the integrity of institutional data systems by accurately entering reviewing and managing information while maintaining strict confidentiality which is essential to protecting sensitive financial records and preventing unauthorized access. This position will require extended hours and additional coverage as needed during peak operational periods. Additionally travel may be required to provide support at other campuses including participation in training.
Essential Functions
Level 5: Maintains strict confidentiality and exercises discretion when handling sensitive student records (e.g. transcripts immunization records military records disciplinary files) in compliance with FERPA regulations. Onboards new students and manages continuing student processes including registrations faculty/class lists room assignments and syllabi. Prepares and distributes communications including mailings to prospective students applicants admitted students and community partners. Provides clerical and operational support for the College at Sixty program. Provides administrative and logistical support across all three campuses. Processes and monitors vendor transactions through Banner (Jaggaer Contract Management and Concur purchase orders) ensuring compliance timely approvals and accurate documentation. Coordinates PCS events: Orientations Deans List recognition Alpha Sigma Lambda ceremonies Senior Banquet graduation and commencement (including name cards honors awards and final grade coordination). Oversees and executes centralized administrative functions across multiple campuses. Level 6 Added Essential Responsibilities (Applicable to Internal Candidates who are currently a Level 6): Supports management in developing and implementing new processes and programs. Executes multi-step processes and coordinates sensitive activities with professionalism. Formats and prepares complex documents and manages the distribution of school listservs. Ensures data accuracy and integrity by running complex reports and conducting thorough data quality checks. Regularly interacts with same-function and cross-functional staff. Assists in developing work instructions and procedures and interprets policy within their area of responsibility to perform a variety of tasks to maintain efficient office systems.
Preferred Qualifications
Bachelors degree. Knowledge of Slate / Banner systems or comparable University student/ CRM systems a strong plus.
Work Environment
Office Environment: Employees are protected from weather conditions or contaminants but not necessarily occasional temperature changes.
Required Experience:
Senior IC
About Company
Fordham is a top-ranked Catholic university in NYC, offering exceptional education in the Jesuit tradition to approx. 15,000 students across 9 schools.
