Senior Operations Coordinator

Agency

Department

Texas A&M UniversityKingsville (TAMUK) the oldest institution of higher learning in South Texas and a proud member of the Texas A&M University System stands as the regions premier university. TAMUK offers the widest range of academic programs and degrees in South Texas provides exceptional learning and residential facilities conducts impactful research awards substantial scholarships and has awarded more than 80000 degrees in the institutions 100-year history. The university is recognized for its unwavering commitment to student success meaningful research and deep community engagement. With a welcoming campus culture and strong regional partnerships TAMUK offers faculty and staff a unique opportunity to make a lasting difference in the lives of students and the broader South Texas region.

Location:The University is located in historic Kingsville a friendly safe city of 25000 that is the home of the legendary King Ranch. Corpus Christi and its beaches are just 40 miles to the northeast and the border with Mexico is 120 miles to the south at Brownsville or 119 miles to the west at Laredo.

For more information click here.

The Senior Operations Coordinator provides advanced operational administrative and project coordination support for Financial Services. Reporting directly to the Associate Vice President this position serves as a key partner in ensuring efficient departmental operations supporting strategic initiatives coordinating financial and administrative processes and facilitating communication across divisions and stakeholders.

The position exercises independent judgment in managing complex assignments monitoring departmental workflows coordinating special projects developing reports and analyses and ensuring compliance with applicable institutional policies procedures and regulations. While the position does not directly supervise employees it may coordinate the work of project teams and serve as a resource to departmental personnel. This position plays a critical role in assisting with strategic initiatives ensuring compliance and optimizing operations to improve efficiency and service delivery.

Operational Coordination

• Coordinate daily operational activities of the Finance Department to ensure effective and efficient business processes.

• Monitor and track departmental priorities initiatives and deadlines on behalf of the Associate Vice President.

• Develop maintain and improve administrative and operational procedures.

• Coordinate cross-functional activities with internal departments and external stakeholders.

• Identify opportunities to improve business processes enhance service delivery and increase operational efficiency.

Executive and Administrative Support

• Provide high-level administrative and operational support to the Associate Vice President.

• Prepare correspondence reports presentations briefing materials and executive communications.

• Manage sensitive and confidential information with discretion and professionalism.

• Coordinate meetings agendas action items and follow-up activities.

• Monitor progress on departmental goals and strategic initiatives.

Financial and Business Operations Support

• Assist with budget monitoring financial tracking and expenditure reporting.

• Compile analyze and present financial and operational data to support decision-making.

• Coordinate financial workflows and ensure timely completion of departmental transactions.

• Support planning forecasting and resource allocation activities.

• Maintain records and documentation related to departmental operations and financial activities.

Compliance and Risk Management

• Ensure departmental processes align with applicable institutional policies procedures and regulatory requirements.

• Monitor compliance-related activities and maintain supporting documentation.

• Assist with audits reviews and requests for information from internal and external stakeholders.

• Support the implementation of policy updates and operational changes.

Project Management and Strategic Initiatives

• Coordinate special projects and strategic initiatives on behalf of the Associate Vice President.

• Develop project timelines monitor deliverables and provide status updates.

• Facilitate collaboration among departments to ensure successful project completion.

• Research best practices and recommend improvements to operational and financial processes.

• Prepare analytical reports and recommendations for leadership review.

Communication and Stakeholder Engagement

• Serve as a liaison between the Finance Department and campus/divisional stakeholders.

• Coordinate communications related to departmental initiatives projects and operational changes.

• Assist in developing informational materials procedures and guidance documents.

• Foster positive working relationships and provide exceptional customer service to constituents.

Other Duties

• The above represents the major duties responsibilities and authorities of this job and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Required Education

Bachelors degree in relevant field or equivalent combination of education and experience

Required Experience

Four years of related experience.

Preferred Qualifications

4 years of high-level operations or faced paced work environment experience

• Ability to effectively communicate both orally and in writing

• Excellent communication and presentation skills

• Strong interpersonal and organizational skills

• Ability to multitask and work cooperatively with others

• Knowledge of project management process improvement and organizational policies.

• Skills in budget tracking financial reporting and data analysis.

• Skills in preparing reports presentations and executive correspondence.

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

• Ability to analyze data and make informed recommendations.

• Ability to maintain confidentiality and exercise sound judgment.

Other Requirements and Factors

• This position is security sensitive

• This position will require export-control authorization prior to starting employment.

• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies regulations rules and procedures

• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements.

Texas A&M UniversityKingsville offers a supportive mission-driven culture focused on excellence in teaching research and service. All employees enjoy:

• A welcoming campus community

• Opportunities for professional development

• Competitive benefits through the Texas A&M University System

• A rewarding experience of helping students achieve their academic and career goals

Shared Values: TAMUK employees uphold the Shared Values of Care Integrity Pride Innovation and Excellence which form the foundation of the Universitys culture and guide its strategic plan. More information on TAMUKs Strategic Plan and Shared Values can be found here.

4DX:TAMUK employees actively engage in Franklin Coveys 4 Disciplines of Execution (4DX) activities within their departments. TAMUK utilizes 4DX as the framework for pursuing strategic goals by creating a culture of high performance. This requires participation from all faculty and staff. More information on 4DX can be found here.

Caring Campus: TAMUK employees embody the Institute for Evidence Based Changes Caring Campus mindset maintaining a collegial and caring attitude towards students and each other to foster student engagement and a positive collaborative work environment. More information on Caring Campus can be found here.

Compensation: Commensurate with experience

Texas A&M University-Kingsville offers a career filled with purpose and opportunity in addition to competitive addition to base pay TAMUK provides eligible employees a comprehensive Total Rewards package designed to support employees well-being professional growth and financial security.

BENEFITS (rules policies eligibility apply)

With our generous benefit package robust professional development opportunities strong retirement programs and dedication to service excellence TAMUK is a truly engaging and rewarding place to work.

Insurance:

• Medical

  • $0 - $30 per month for Employee Only coverage after university contribution ($920 value).

  • Up to 83% of premium covered by the university:

    • Employee and Spouse

    • Employee and Children

    • Employee and Family coverage

• Dental & Vision

• Life Insurance Accidental D&D Long Term Disability Flexible Spending Account and Day Care Spending Account

On-Campus Wellness Opportunities:

• TAMUKs Wellness Program is designed to enrich lives through health and wellness programming that is meaningful and impactful.

Work Life Solutions:

• Counseling Work Life Assistance Financial Resources and Legal Resources

Tuition Benefits:

• Employee Tuition Assistance Program

• Book scholarships

• Public Service Loan Forgiveness

Retirement:

• Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP) dependent on position

• Voluntary Tax Deferred Account/Deferred Compensation Plan

Employee Leave:

• 8 hours of vacation per month

• 8 hours of sick leave per month

• 8 hours of paid Birthday leave

• 12-15 paid holidays per year

A federal proclamation issued on September 19 2025 imposes a $100000 fee on new H-1B petitions filed after September 21 2025. Texas A&M University-Kingsville will not pay this fee. If immigration sponsorship may be required for employment consult with private immigration counsel at the individuals expense is recommended to determine whether the individuals current immigration status would make a potential offer of employment from Texas A&M University-Kingsville subject to this fee.

In addition on January 27 2026 Texas Governor Abbott issued a moratorium on the filing of any new H-1B petitions unless approved by the Texas Workforce Commission. Accordingly if sponsorship for employment visa status is required now or in the future this moratorium may affect the universitys ability to employ the selected final candidate. TAMUK will adhere to applicable regulations regarding visa opportunities.

During the application process applicants have one opportunity to enter the requested information upload documents and submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via Submit action.

Employment applications must include:

• Completed online application

• Cover Letter/Letter of Interest addressing qualifications

• Curriculum Vitae or Resume

• Contact information for 3 professional references

• Unofficial Academic Transcripts (Faculty only)

• Teaching philosophy (Faculty Only-Optional)

All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.